Marketing Assistant

Responsibilities

• Assist with document formatting, assembly, and production preparation
• Support scheduling coordination and deadline tracking activities
• Assist with event registrations, meeting coordination, and logistical support
• Maintain project folders, tracking logs, and organizational systems
• Support departmental operations, systems, and organizational workflows
• Assist marketing staff with production support, organizational tasks, and pursuit-related coordination activities
• Maintain marketing resources, tracking systems, and data consistency across the department
• Support CRM updates, data entry, operational tracking, and marketing systems coordination
• Assist with day-to-day production activities across multiple concurrent pursuits and deadlines
• Maintain professionalism, responsiveness, and accountability in all interactions
• Work closely with marketing team members, KPFF Leadership, engineers and project managers, and other internal teams
• Support team efforts to meet deadlines and deliver high-quality work
• Minimum Requirements
• 1+ year of marketing or administrative support experience (AEC or professional services preferred)
• Associate's degree in Marketing, Communications, or related field
• Strong proficiency in Adobe InDesign
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote)
• Experience with Microsoft Teams and SharePoint
• General proficiency working in a PC/Windows-based environment
• Strong written and verbal communication skills with a command of grammar and clarity
• Demonstrated ability to stay organized and manage multiple tasks with attention to detail
• Ability to support multiple deadlines in a fast-paced environment
• Availability to work standard business hours (Monday through Friday)

Requirements

• Bachelor's degree in Marketing, Communications, or related field
• Experience with Unanet or similar CRM systems
• Familiarity with Adobe Creative Cloud, including Photoshop and Illustrator
• Experience with workload or task tracking systems
• Work Style and Expectations
• This role requires a high level of professionalism, reliability, and accountability.
• Takes ownership of assigned tasks and consistently follows through on commitments
• Communicates clearly, directly, and proactively
• Is able to complete responsibilities independently after an initial training period
• Is comfortable supporting busy leadership and coordinating across multiple priorities
• Maintains a calm, thoughtful approach under pressure and tight deadlines
• Demonstrates strong attention to detail and organization in all work
• Is receptive to feedback and demonstrates a willingness to learn and develop
• Humble and collaborative working style
• Application Process
• Please submit:
• A resume identifying all previous employment with explanations of any gaps in employment,
• Your most current transcripts for all college level coursework,
• A cover letter addressing the following two prompts at a minimum: What does your work ethic look like? - Give examples of your work ethic in action.
• Describe a time when you were part of a team you felt worked well and why you felt it was successful.
• If you are interested in this position, please click on the "Apply" button below. Resumes sent elsewhere will not be considered.
• Physical Demands and Work Environment
• Duties require in-person attendance, Monday through Friday, during our business hours of 8 AM to 5 PM at our office in Irvine, CA.
• All duties are performed in a typ

Benefits

Additional Information

KPFF is seeking a Marketing Assistant to join our marketing team. This role provides administrative, logistical, coordination, and production support and helps ensure the marketing team operates efficiently and consistently across multiple concurrent pursuits and deadlines. The Marketing Assistant works collaboratively with marketing staff, Principals, clients, engineers, and internal teams to assist in the preparation of proposals, coordinate tasks, and contribute to client-facing deliverables. This position requires strong organization, attention to detail, and the ability to support multiple assignments in a fast-paced, deadline-driven environment.

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