Workplace Site Manager (Fixed-term / Maternity cover)

Responsibilities

• Ramboll Customer Site Survey Action Plans: develop and implement action plans based on survey results to improve service and employee experience during the contract period.
• Office relocations: provide local leadership and hands‑on support for two major office relocations in Stockholm, ensuring smooth planning and execution.
• Incident reporting system management: monitor and manage incident reporting workflows (Happy Signals), support escalations and provide third-line input as needed.
• Supplier & landlord relations: coordinate communications with suppliers and manage landlord-related tasks.
• Energy management: implement measures to optimise energy use in the workplace.
• Car fleet management: coordinate car fleet activities together with external suppliers.
• ID-card & access control: manage issuance and access control procedures for the facilities.
• Fire inspection follow-up: administer follow-up actions after external fire inspections to ensure compliance and safety.
• Invoice processing: handle invoice processing accurately and in a timely manner.
• Workplace information & communication: keep employees informed using intranet and other channels; maintain clear and proactive communication throughout the term.
• Your new team
• You will join Ramboll Global Workplace, a team focused on delivering excellent service and developing our workplace and office environments. The core team is based in Stockholm with colleagues across multiple countries.
• About you
• We will support your professional development during your time with us. To succeed in this fixed-term role, we expect:
• A proactive approach and ability to manage and prioritise tasks independently.
• Minimum 3-5 years' relevant experience working with service contracts or workplace management; strong background as an FM manager is required.
• Proven experience managing large office relocation projects (essential).
• Strong communication and interpersonal skills.
• Ability to build relationships at all organisational levels and effective stakeholder management.
• Excellent written and verbal communication in English; good communication skills in Swedish are an advantage.

Benefits

Additional Information

Location: Stockholm, Sweden Contract period: 15 September 2026 - 15 August 2027 (fixed-term) Are you structured, service-oriented and ready to step into a central workplace role on a fixed-term basis? We are looking for a Workplace Site Manager to cover a leave of absence from 15 September 2026 until 15 August 2027. This is an excellent opportunity to gain experience within a global company and contribute to maintaining and improving our workplace services during the period. As Site Manager (maternity cover / fixed-term), based at our Stockholm office, you will be responsible for delivering excellent day-to-day workplace services and supporting workplace development initiatives. You will work closely with the Country Workplace Manager, external suppliers, landlords and the wider Global Workplace team to ensure a safe, efficient and enjoyable workplace for Ramboll staff. Please note we place particular emphasis on candidates with strong FM management experience, including proven experience managing large office relocation projects - during this fixed-term assignment you will support two major office moves.

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