Executive Assistant

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Executive Assistant Function Operations Country United States City/Town Manhattan Beach Employee Type Regular Job Type Full time Position Summary Working as part of a flexible team, provide high-level executive and general office support in a demanding, fast-paced professional services environment. The primary goals are to leverage the executives' time, support the broader team, and successfully serve the clients. Job Responsibilities As an Executive Assistant, you will use your skills to: Activities may vary depending on the individuals supported and the existing workload, and support assignments may change at any time. The duties described below make up a typical, but not necessarily complete, list: Provide high-level executive support for assigned partners and consulting staff: manage complex calendars with an understanding of business priorities represent the CEO by welcoming visitors, reviewing correspondence; arranging client dinners and other corporate functions; answering questions and meeting requests directed to the CEO develop relationships with key individuals in the DV offices to facilitate smooth communication between the CEO and staff arrange client, case team, and other meetings anticipate VIP guests and meetings - communicate to the necessary team members and set up meetings and meals accordingly anticipate and coordinate executives' point-to-point travel needs handle and direct inbound phone calls draft and archive correspondence conduct research and gather information from public sources across multiple industries; synthesize and package results prepare and submit partners' time and expense reports maintain executives' files provide backup support to other executives on a regular basis support committee and practice area administrative needs other activities as require Provide general administrative support: prepare slides, proposals, and other documents, including proofreading, editing, copying and binding when required arrange for courier services provide Receptionist and Office Services Assistant backup as needed other projects as assigned Provide limited personal assistance to the CEO pertaining to: Household Children Personal credit cards General errands Basic Job Requirements As an Executive Assistant, we are looking for someone with: Bachelor's Degree or equivalent highly preferred Five years' related experience, with at least two to three years' experience supporting individuals at the executive level strongly preferred Must be proficient in Windows 7 and Microsoft Office 2007 Overtime may be required Must have experience managing complex schedules and complex travel Key Competencies As an Executive Assistant, you will need: Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency Excellent organizational and time management skills; ability to meet deadlines Excellent oral and written communication skills Ability to work independently, to take initiative and to overcome obstacles Ability to successfully manage competing priorities, keeping constant sight of the overall objectives Ability to work effectively with all levels of the organization High degree of maturity and professionalism at all times High degree of flexibility in a demanding, fast-paced and frequently changing environment Strong service orientation in responding to customer needs Ability to exercise judgment in managing confidential or sensitive information Demonstrates respect for all individuals at all times Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with values and culture Experience working successfully within a complex matrix structured organization is essential Bachelor's Degree or equivalent highly preferred Five years' related experience, with at least two to three years' experience supporting individuals at the executive level strongly preferred Must be proficient in Windows 7 and Microsoft Office 2007 Overtime may be required Must have experience managing complex schedules and complex travel Key Competencies As an Executive Assistant, you will need: Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency Excellent organizational and time management skills; ability to meet deadlines Excellent oral and written communication skills Ability to work independently, to take initiative and to overcome obstacles Ability to successfully manage competing priorities, keeping constant sight of the overall objectives Ability to work effectively with all levels of the organization High degree of maturity and professionalism at all times High degree of flexibility in a demanding, fast-paced and frequently changing environment Strong service orientation in responding to customer needs Ability to exercise judgment in managing confidential or sensitive in

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