Administrative Assistant, Technology Leadership - Hybrid AZ-

Responsibilities

• Executive & Leadership Team Support
• Supports the CTO and Technology Leadership Team by organizing, prioritizing, and expediting workflow across the technology organization; performs multi-faceted administrative support.
• Demonstrates a strong sense of urgency and follow‑through, ensuring deadlines, commitments, and action items do not stall.
• Anticipates issues before they become blockers and proactively drives resolution.
• Proactive Calendar & Time Management
• Owns and optimizes executive calendars using Outlook, applying strong judgment around priority, sequencing, and time protection.
• Makes real‑time tradeoff decisions between competing requests based on business impact, urgency, and organizational context.
• Actively pushes back, re‑reprioritizes, or escalates scheduling decisions when appropriate to protect executive effectiveness.
• Schedules meetings based on strategic priorities, availability, and business impact.
• Anticipates, resolves, and negotiates scheduling conflicts independently.
• Protects executive and leadership focus by blocking preparation, travel, and deep‑work time as needed.
• Ensures meetings are purposeful by confirming agendas, objectives, and pre‑read materials in advance.
• Meeting Preparation, Briefings & Follow‑Up
• Prepares the CTO and leadership team for upcoming meetings by providing concise briefings, including talking points, background materials, attendee context, and objectives.
• Briefs the CTO regularly on key meetings, deadlines, and emerging priorities across the technology organization.
• Tracks meeting outcomes and action items, ensuring timely follow‑up and accountability with internal and external stakeholders.
• Communication Triage & Gatekeeping
• Serves as a trusted gatekeeper for the CTO and leadership team by screening meeting requests, calls, and correspondence.
• Communicates on behalf of the CTO or leadership team when appropriate, responding to non‑routine and complex inquiries with professionalism and sound judgment.
• Interfaces effectively with senior leaders, board members, vendors, and cross‑functional partners.
• Information Preparation & Executive Reporting
• Prepares, compiles, and communicates complex and technical information, including board materials, leadership reports, presentations, charts, and graphics.
• Summarizes and synthesizes information into clear, executive‑level documents and presentations to support informed decision‑making.
• Project, Task & Initiative Tracking
• Maintains visibility into the CTO's and leadership team's key initiatives, projects, and deadlines.
• Coordinates with direct reports and cross‑functional teams to monitor progress, surface risks, and reinforce accountability.
• Supports multi‑faceted initiatives by researching, collecting, analyzing, and summarizing complex industry data and technology trends.
• Budget & Financial Support
• Assists with budget preparation, analysis, tracking, and compliance related to technology department budget lines.
• Supports financial and operational planning through accurate reporting and attention to detail.
• Travel & Logistics Management
• Coordinates domestic and international travel, accommodations, and transportation for the CTO and leadership team as needed.
• Prepares detailed itineraries and ensures readiness for meetings, conferences, and events.
• Proactively manages last‑minute changes o

Benefits

Additional Information

Join BWH Hotels - Where Passion Meets Purpose At BWH® Hotels, we don't just offer employment opportunities, we create opportunities to be part of something extraordinary. As a global leader in hospitality for nearly 80 years, our vision is to inspire travel through unique experiences. Joining our corporate team means becoming part of a dynamic and inclusive community that values innovation, collaboration, and making a meaningful impact in the travel industry. Headquartered in Phoenix, Arizona, BWH Hotels boasts a powerful portfolio of 18 brands, including WorldHotels™, Best Western® Hotels & Resorts, and SureStay Hotels®, with approximately 4,300 hotels in over 100 countries. We take pride in our top-ranking employee engagement scores and foster a workplace culture where your contributions truly matter. Join us and be part of a team that's shaping the future of hospitality! Job Purpose Join our Technology team as a trusted partner to the Chief Technology Officer (CTO) and Technology Leadership Team. In this role, you will play a key part in supporting and shaping the day‑to‑day effectiveness of senior leaders driving innovation across the organization. The Administrative Assistant serves as a proactive, highly organized contributor who enables leaders to focus on strategic priorities by anticipating needs, managing competing demands, and ensuring seamless coordination in a fast‑paced, evolving environment. This role offers a unique opportunity to work closely with executive leadership, gain insight into cutting‑edge technology initiatives, and be part of a collaborative team focused on bringing new ideas to life.

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