Administrative Specialist I

About the role

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence. Description of Work This position provides specialized business and clerical support for the Children's Developmental Services Agency (CDSA) to enable efficient daily operations and compliance with state and federal requirements. The role handles purchasing, receiving, fixed asset management, annual inventory, surplus processing, and tracking of assistive technology and agency vehicles. Work includes shared responsibilities such as reception coverage, office equipment operation, and clerical support for direct service staff within a busy office environment. The position requires detailed, accurate processing of program and operational tasks to support the agency's mission of serving infants and toddlers with developmental delays or disabilities. Key Duties Include: - Perform day‑to‑day purchasing activities, including ordering, receiving, and documenting supplies in alignment with agency procedures. - Manage fixed assets by maintaining inventory records, completing annual inventory, and coordinating surplus processing. - Track and document assistive technology (AT) equipment to support timely distribution, retrieval, and reporting. - Monitor and maintain the agency car log; schedule and transport vehicles for monthly preventative maintenance. - Provide reception coverage, greet visitors, and direct inquiries to appropriate CDSA staff. - Operate office equipment and assist with clerical tasks supporting direct service providers, ensuring efficient workflow within the CDSA. - Process, organize, and maintain administrative records to support compliance with program, state, and federal requirements. - Support mail handling, document preparation, and other shared team duties as assigned to meet operational needs. - Respond to internal and external customer inquiries with professionalism, ensuring clear and accurate communication. - Adjust work responsibilities as needed to support staffing patterns and evolving CDSA operational requirements. Knowledge Skills and Abilities/Management Preferences Salary Range: $39,244.00 - $68,679.00 Recruitment Range: $39,244.00 - $41,275.00 Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred: Expertise performing purchasing and receiving tasks, including order entry, supply tracking, and documentation of transactions to support day‑to‑day CDSA operations. Documented experience managing fixed assets and annual inventory cycles, including tracking equipment, documenting transfers, and coordinating surplus processing in accordance with agency procedures. Proven experience maintaining and updating operational logs-such as agency car logs-and coordinating vehicle transport for scheduled preventative maintenance activities. Professional experience providing clerical and administrative support within a high‑volume office environment, including reception duties, office equipment operation, record organization, and preparation of documents that support program workflows. Proficiency using Windows and Microsoft Office programs, including Word and Excel, to prepare documents, manage data, and support accurate and efficient business operations. The Posting Will Close At 11:59 P.M. The Night Before The End Date Physical Requirements: Occasionally moves furniture using Hand trucks, desk movers and carts. Prepare AP equipment for pickup and delivery. About the NC Division of Child and Family Well-Being (DCFW): The Division of Child and Family Well-Being (DCFW) brings together complementary NC Department of Health and Human services to support North Carolina's children growing up safe, healthy, and thriving in nurturing and resilient families and communities. About the North Carolina Early Intervention (NCEI) Branch: The North Carolina Early Intervention Section (NCEI) is a part of NCDHHS' Division of Child and Family Well-Being. It is the lead agency for the North Carolina Infant-Toddler Program (NC ITP). The NC ITP provides support and services for families and their children, birth to three who have special needs. Research shows that this time period is critical. It offers a window of opportunity to mak

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Additional Information

Agency Dept of Health and Human Services Division Child and Family Well Being Job Classification Title Administrative Specialist I (S) Position Number 60040219 Grade NC08

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