Executive Assistant (Costa Rica)

Responsibilities

• Provide high-level administrative support, serving as both the primary point of contact and gatekeeper for internal and external stakeholders. Build and maintain strong relationships with internal and external stakeholders.
• Manage a complex and dynamic calendar, scheduling appointments, creating meeting agendas and documents, and setting up video conferences, meetings, and events. Proactively anticipate and solve scheduling conflicts.
• Coordinate and support logistics, materials, agendas, and communications for internal and external meetings, as well as executive-level monthly and quarterly management meetings. Take meeting minutes.
• Create documents in Word/Excel/PowerPoint as requested.
• Handle all aspects of complex travel planning-flights, accommodations, ground transportation, visas and documentation (if applicable).
• Expense Management.
• Handle sensitive and confidential information as needed with discretion and professionalism.
• Other duties and projects as assigned.

Requirements

• 5+ years of executive assistant or administrative assistant experience supporting senior executives, as well as experience supporting multiple executives simultaneously across different time zones.
• Ability to prioritize and handle multiple projects to meet deadlines with minimal supervision.
• Excellent oral and written communication skills, with ability and comfort level communicating with executives and senior leaders.
• Outstanding interpersonal skills with high degree of EQ.
• Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Calendar management (Outlook), expense management (Concur), and travel-booking experience.
• Ability to take initiative and ownership as needed.
• A commitment to inclusion and diversity, and openness to new ideas and perspectives.
• Other consultancies talk at you.
• At West Monroe, we work with you.
• We're a global business and technology consulting firm passionate about creating measurable value for our clients, delivering real-world solutions.
• At West Monroe, we zero in on the heart of the opportunity, getting to results faster and preparing people for what's next.
• You'll feel the difference in how we work. We show up personally. We're right there in the room with you, co-creating through the challenges. With West Monroe, collaboration isn't a lofty promise, but a daily action. We work together with you to turn vision into clear action with lasting impact.
• West Monroe is an Equal Employment Opportunity Employer
• Please review our current policy regarding use of generative artificial intelligence during the application process .
• If you are based in California, we encourage you to read West Monroe's Notice at Collection for California residents, provided pursuant to the California Consumer Privacy Act (CCPA) and linked here .

Benefits

Additional Information

Are you ready to make an impact? West Monroe is seeking a highly organized, proactive, and resourceful Executive Assistant . The successful candidate will thrive in a fast-paced environment, be adaptable to changing priorities, and demonstrate a high level of professionalism and discretion. This role demands a highly skilled and detail-oriented candidate with excellent communication skills and a strong proficiency in scheduling, travel management, Microsoft Office applications and remote meeting platforms.

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