Executive Assistant I - DPR60032784

About the role

The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state, including 27 historic sites, seven history museums, two art museums, five science museums, four aquariums, 35 state parks, four recreation areas, dozens of state trails and natural areas, the North Carolina Zoo, the State Library, the State Archives, the N.C. Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the N.C. Land and Water Fund, and the Natural Heritage Program. The Department's vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Everyone is welcome. For more information, please visit www.dncr.nc.gov. We encourage you to apply to become a part of our team! Description of Work This position provides executive-level administrative and operational support to the Director and senior leadership of the Division of Parks and Recreation. Manages central office operations and reception services; supervises administrative staff; coordinates complex scheduling, extensive travel, correspondence tracking, and information management activities.

Responsibilities

• Coordinate director's calendar and schedules meetings, presentations, and arranges travel logistics. Screen and route telephone calls, mail, visitors, and appointments with discretion and confidentiality. Track correspondences and maintain comprehensive records for division staff.
• Manages multiple tasks with competing deadlines. Prioritizes conflicting needs; resolves tasks expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Serves as a primary point of contact to inquiries and requests from legislators, agency staff, and the public; responds professionally to written and verbal inquiries; reviews and edits official correspondence and documents; and prepares materials for meetings, legislative briefings, staff meetings, and Council of State presentations.
• Participates as a member of the division's senior management team as an ad-hoc member and serves on various division and department committees, and manages special projects as needed.
• Leads and manages the Administrative Professional Council (APC); contributes to the development and implementation of division policies and procedures; provides guidance, training, and work standards for administrative staff statewide; and supports management planning, research, and priority-setting activities.
• Knowledge Skills and Abilities/Management Preferences
• This is a repost. Applicants must reapply to be considered.
• Recruitment Range: $ 45,431 - $63,000
• To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.
• Demonstrated experience providing executive-level administrative support.
• Demonstrated experience coordinating and scheduling travel and expenses.
• Demonstrated experience gathering and organizing information in preparation for meetings, presentations, and projects.
• Demonstrated experience drafting, editing, and proofreading communications such as memos, emails, and other documents.
• Ability to disseminate correspondences from the director and other senior management team members.
• Ability to learn the familiarity of all aspects of division management and understanding the role and responsibilities of every program.
• Position/Physical Requirements
• Typical work schedule is Monday-Friday, 8:00 AM - 5:00PM.
• Must have a valid driver's license issued from within the United States or be able to obtain one within 90 days of employment.
• Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.
• This position is located at:
• The Nature Research Center
• 121 West Jones Street, 2nd Floor
• Raleigh, NC 27601
• Minimum Education and Experience
• Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of direc

Benefits

Additional Information

Agency Dept of Natural and Cultural Resources Division Parks and Recreation Job Classification Title Executive Assistant I (S) Position Number 60032784 Grade NC11

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