Legal Department Assistant, OCLO
External
Caa · Los Angeles, CAPrepare for this interview
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About the role
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. We are looking for a Department Assistant to join our legal team in Los Angeles. The position supports 3-4 Executives on the Employment Law Team within the Office of the Chief Legal Officer. This hybrid role requires onsite presence 4 days a week or more, as mandated by the business.
Responsibilities
- Performs administrative and office support activities for 3-4 executives on the employment law team
- Routes incoming calls to the appropriate personnel, and track for follow up as needed
- Manages calendars for all assigned executives on the employment law team, setting up and managing meetings, reserving conference rooms etc.
- Manages the expenses process for all assigned executives on the employment law team
- Receives and directs visitors
- Maintains department and vacation/sick calendar and contact lists.
- Proficient in Microsoft Office and other similar office applications, including Outlook and Word (redlining), PowerPoint, Acrobat Adobe Professional (including AdobeSign), iManage.
- Understands the workflow relationships both of the Office of the Chief Legal Officer and the agency at large.
- Coordinates travel itineraries and submit monthly expense reports.
Requirements
- 5+ years of general office experience; Reception experience a plus
- Bachelor's Degree preferred
- Strong Microsoft Office, specifically Word, Excel and PowerPoint
- Professional demeanor, good judgment, ability to problem solve and superior organizational skills
- Strong written and verbal communication skills
- Strong prioritization ability and MS Outlook calendaring skills
- Location
- This role is hybrid, based in the Los Angeles Office.
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