Administrative Coordinator - School of Public Health

Requirements

• Not Applicable
• Driver's License:
• A driver's license is not required for this position.
• More About This Job
• WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
• Education:
• No additional education unless stated elsewhere in the job posting.
• Certifications /Professional Licenses :
• No additional certification/professional licenses unless stated elsewhere in the job posting.
• Work Experience:
• No additional work experience unless stated elsewhere in the job posting.
• Computer Literacy, Microsoft Office 365, Multiple Project Management, Time Management, Verbal Communications, Written Communication
• Grade
• G08-H
• Salary Range
• $21.17 - $32.85 / Hourly
• Questions
• For frequently asked questions about the application process, please refer to our External Applicant FAQ .
• Accommodation
• If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
• All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
• Pre-Employment Screening
• Benefits Statement
• Personal
• Up to 22 days of vacation, 10 recognized holida

Benefits

Additional Information

Scheduled Hours 37.5 Position Summary Reporting to the Associate Dean, Institutional Development and External Affairs, the Administrative Coordinator will provide vital project and administrative support to the Office of Institutional Development and External Affairs. Job Description Primary Duties & Responsibilities: Office Oversight and Coordination Coordinates and performs daily tasks to ensure functioning of the SPH Office of Institutional Development and External Affairs (IDEA) administrative office. Ensures that all tasks and administrative responsibilities of the IDEA administrative office are met on time, professionally, and responsibly. Manages Associate Dean's calendar. Anticipates and ensures that all meeting details, confirmations, and back-up materials are prepared. Serves as the primary contact for the Associate Dean; refers inquiries to appropriate parties as necessary. Coordinates staff services, interoffice activities, schedules, programs and related administrative needs. Administers/prepares reports, minutes, correspondence, and administrative materials. Assists in development/coordination of programs/projects. Event & Meeting Planning Manages all aspects of event/meeting planning, meeting strict deadlines, and staying within budget. Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, event briefings, staffing and invoice processing. Finance Support Manages process for receipts and pro cards. Assists with developing budgets, monitoring expenditures and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc. Performs other duties as assigned. Working Conditions: Job Location/Working Conditions Normal office environment Ability to travel to various on- and off-campus locations Physical Effort Typically working at desk or table Repetitive wrist, hand or finger movement Equipment Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications /Professional Licenses : No specific certification/professional license is required for this position. Work Experience: Relevant Experience (3 Years)

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