Finance Operations & Office Specialist

Benefits

Additional Information

Charging your car should feel as natural as charging your phone. That's the future we're building: a network of EV chargers where life happens. We don't just install chargers. We accelerate sustainable mobility. We ob sess over partnerships. We grow relentlessly :our network, our partners, ourselves. If you're here, you're probably not looking for "just a job." Neither are we. 😎 We're driven by impact, and always looking for people who thrive on turning bold ideas into reality. If that sounds like you, you'll feel at home here. We're looking for people who see challenges as puzzles, not problems, thrive in fast-growing, high-energy environments, want to shape the future of mobility, not just watch it unfold. At Powerdot, you'll get freedom , ownership , and responsibility . The space to experiment. The chance to scale your ideas. And a team that's always pushing the edge of what's possible. Don't stop reading, the best part's coming up 👇🏼 Type: Individual Contributor Languages: Portuguese (required) Location: Lisbon Bonus: Yes Equity: Yes Benefits: Health insurance, gym membership, flexible hours, annual offsite, english training, free office snack, special discounts to charge your car Contract Type: Permanent Your Manager : Ana Carvalho How You'll Shape Our Story We are looking for a highly organized and proactive Finance Operations & Office Specialist to join our Finance team. This role combines office management responsibilities with finance operations support, including employee expenses, corporate credit card controls, supplier master data maintenance, administrative support, Confluence process documentation, and the coordination of Finance tickets through Jira. The ideal candidate should be detail-oriented, process-driven, comfortable working with multiple stakeholders, and able to ensure that operational finance requests are properly tracked, followed up, documented, and resolved within agreed timelines. Office Management & Workplace Operations Manage day-to-day office operations and ensure a positive workplace environment Coordinate office maintenance, repairs, and facility-related activities Manage relationships with office suppliers and service providers Oversee office procurement, including supplies, equipment, and workplace services Monitor and manage the central office budget, ensuring spending remains within approved limits Support office improvement initiatives and workplace optimization projects G eneral Administrative Support Provide administrative support to the Finance team and other internal stakeholders when required Support the organization of internal documents, shared folders, templates, and recurring administrative records Coordinate meeting logistics, travel arrangements, internal events, and other operational requests Follow up on administrative tasks to ensure they are completed accurately and on time Employee Expenses & Corporate Cards Review and validate employee expense reports in accordance with internal policies Ensure that expense documentation is complete, accurate, and compliant with company rules Support the registration and follow-up of employee expenses in the relevant finance systems Monitor and control corporate credit card usage and related spending Follow up on missing documentation, incorrect submissions, or policy deviations. Support employees with expense and credit card-related questions Contribute to the continuous improvement of expense management processes and tools Supplier Master Data Management Create, update, and maintain supplier master data according to the company's defined rules and approval procedures Validate supplier information, including legal, tax, banking, and contact details where applicable Ensure data accuracy, completeness, and compliance with internal control requirements Support supplier data cleansing and periodic review exercises Coordinate with internal teams to resolve missing or inconsistent supplier information Confluence Process Documentation Create and update Confluence pages for Finance processes, procedures, guidelines, and operational workflows. Ensure process documentation is clear, structured, and aligned with current ways of working. Organize content using consistent page structure, naming conventions, links, and labels. Review existing pages periodically to identify outdated, duplicated, or incomplete information. Finance Jira Ticket Management Coordinate and manage the Finance team's Jira ticket process Monitor incoming Finance requests and ensure they are correctly categorized, assigned, and followed up Track the status of open tickets and ensure timely resolution by the relevant Finance team members Act as a key point of contact for internal stakeholders regarding Finance tickets Support the improvement of Jira workflows, ticket categories, priorities, and escalation rules Monitor SLAs related to Finance tickets in Jira, including response times, resolution times, ove

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at powerdot? Share your experience