Program Manager, Academic Personnel

Requirements

• Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Job Description:
• Salary Range: $65,000 - $75,000 per year; DOE
• Essential Duties:
• Prepares for and coordinates all events for the Associate Dean of Faculty, the Assistant Dean of Career-Track Faculty, and the Office of Academic Personnel, including:
• Arranging and managing equipment and technology before and throughout the meeting
• Compiling and maintaining RSVP lists
• Sending email notifications, reminders, and calendar invitations
• Placing catering orders and organizing deliveries
• Preparing all necessary paperwork related to the meetings/events in accordance with University policies and procedures
• Creating and/or editing PowerPoint slides or other materials as needed
• Compiles, prepares, and maintains background material related to meetings and events
• Assist with college-level administration of all faculty/academic personnel reviews including, but not limited to, promotion and tenure, probationary review, multi-year renewal, career-track promotion, annual evaluations, and sabbaticals
• Manages The College committee election process including correspondence with the units and committee members
• Manages The College chairs and director annual survey and self-evaluation process
• Coordinates submission of bylaws and promotion criteria documents from the academic units to The College and then to the Provost's Office
• Acts as Records Steward for the Office of Academic Personnel
• Builds and maintains productive working relationships with personnel affiliated with academic personnel issues including unit personnel, The College financial team, and The College administrative team
• Provides back-up to other staff in the office
• Processes various financial business forms on behalf of the Associate and Assistant Deans and the Office of Academic Personnel
• Coordinates special assignments and projects as requested (e.g., annual filing projects, updating contact lists, etc.)
• Maintains spreadsheets and databases, and prepares routine reports as needed; independently researches and prioritizes issues
• Coordinates website updates on behalf of the Office of Academic Personnel with The College IT team
• Performs other duties as assigned
• Experience using Microsoft Office applications (i.e., Excel, PowerPoint, Word, Outlook) and Adobe Acrobat to create and/or edit PDF documents
• Demonstrated knowledge of principles, practices, and procedures of human resources administration, focused on academic personnel
• Experience maintaining positive working relationships with a range of internal and external stakeholders
• Experience working effectively in team environments subject to tight deadlines and quickly changing priorities
• Experience handling confidential and sensitive information
• Evidence of effective verbal, written, oral, and interpersonal communication skills
• Demonstrated knowledge of exemplary customer service principles through actively listening, acknowledging and responding to every inquiry
• Evidence of effective problem-solving and decision-making skills in a complex organization
• Experience with directly supporting an administrator and managing complex schedules
• Experience in event planning and coordinating a range of events, meetings, and activities, including working with event vendors and contracts operating within established policies and protocols
• Experience in the application of Arizona State University policies and procedures
• Experience with faculty personnel actions administration at a major research university, including, b

Benefits

Additional Information

Job Profile: Administrative Operations Specialist 3 Job Family: Administrative Operations Time Type: Full time Max Pay - Depends on experience: $75,000.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date.

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