Administrative Assistant (18 Months Contract)

Responsibilities

• Executive & Administrative Support
• Provide confidential administrative support to senior leaders.
• Manage calendars, meetings, and communications.
• Draft reports and presentations
• Financial & Invoicing Management
• Process and track invoices end-to-end.
• Support budget tracking and variance reporting.
• Manage expense reports and approvals.
• Operational Coordination
• Coordinate travel, meetings, and events.
• Improve administrative processes and workflows.
• Stakeholder Management
• Act as key liaison across internal and external stakeholders.
• Manage communication flow and prioritization.
• Knowledge & Skills

Requirements

• Strong invoicing and administration experience.
• Strong Microsoft 365 skills (Excel, Word, PowerPoint, Copilot).
• Strong organizational and communication skills.
• Experience in a technology or IT environment.
• Experience with Yardi.
• Real estate or property management experience.
• This posting is for an existing vacancy.
• The expected salary range for this position is $62,000.00 - $92,000.00 per year, prorated based on the term of the contract.
• Oxford's purpose is to strengthen economies and communities through real estate.
• Our people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve.
• Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

Benefits

Additional Information

Choose a workplace that empowers your impact. Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best. We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers. Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work. Don't just work anywhere - come build tomorrow together with us. Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply. Role Overview The Administrative Assistant provides high-impact administrative and operational support to senior leadership (VP/Director level), with a strong emphasis on invoicing, financial administration, and Microsoft 365 proficiency, including Copilot. Positively impact the operational effectiveness of the team or customer experience through work/service quality .

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