Administrative Specialist II - Fleet Services

Requirements

• (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR:
• One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
• Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
• Preferred Qualifications : (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
• Minimum three (3) years administrative experience within the last eight (8) years, supporting internal services in budgeting, overseeing expenditures, and cost analyses.
• Minimum two (2) years experience assisting with database administration, user management, and data entry.
• Minimum two (2) years experience interpreting and applying policies, procedures, laws and regulations in support of governmental or organizational operations.
• Minimum two (2) years experience using data analysis and reporting tools such as Excel and Access, or comparable systems to prepare reports, summaries, and recommendations for management.
• Minimum two (2) years experience with human resources processes, including management of departmental confidential documents and sensitive personnel information.
• Selection Proce dure :
• Supplemental Information:
• Licenses and

Benefits

Additional Information

Job Description Summary Department - Fleet Services Job Description Job Type: Classified Job Classification: 5671 - Administrative Specialist II Salary Grade: 8 Pay Range Hiring Range: $48,422 - $56,908 Annually Pay Range: $48,422 - $65,395 Annually Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The Administrative Specialist II provides complex professional administrative services for a department, division, or program within Pima County and oversees specialized administrative activities. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. Provides complex administrative services of a specialized nature to a department, division, or program within Pima County; Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance; Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations; Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit; Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures; Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy; Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing; Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment; Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

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