Workday Solution Expert - Procurement, Inventory, Supplier account, Sourcing

Responsibilities

• Identify departmental needs and translate them into clear product requirements.
• Together with the department management, prioritize features and enhancements based on impact, feasibility and strategic alignment. Ensure alignment with organizational standards, compliance requirements and long‑term strategy.
• Collaborate closely with cross‑functional teams (e.g., OMT, ERP, data, leadership) to deliver high‑quality internal solutions.
• Manage product roadmaps, timelines and communication with stakeholders.
• Monitor product performance, gather feedback and drive continuous improvement.
• Responsible for day-to-day maintenance post implementation.
• Training: provide training and support to procurement staff on system usage and best practices. Support and train the wider user community with the support of the stream leads in the respective areas: sourcing, supplier account, inventory and procurement.
• Collaborate with vendors to ensure they comply with system requirements and address any issues.
• Document processes and workflows changes, map and update processes and training material as required, draft desk instructions.
• Supporting the ERP team with the integration of punch-out catalogues and marketplaces into Workday.
• Responsible for the creation and maintenance of EMBL Headquarters internal catalogues/Workday catalogues. Train and support sites in creating and maintaining their respective catalogues.

Requirements

• Education: Bachelor's degree in Information Technology, Business Administration, or a related field.
• Experience: Minimum of 3 years in a similar role, preferably within procurement.
• Experience with Workday system. Other ERP systems - advantage
• Experience in product management, project management or process optimization
• Project management skills (Smartsheet)
• Strong analytical and problem-solving skills
• Excellent communication and stakeholder‑management abilities
• Ability to balance technical understanding with business priorities
• Ability to draft documentation, training manuals
• Ability to train and support staff
• Personal Competencies
• Being comfortable with an agile organisational approach by taking ownership of your work in a self-organised and structured way
• Strong problem-solving skills with attention to detail
• Strong team player, Self-starter and pro-active
• Being excited about working in an international, multicultural and diverse environment
• Excellent communication and interpersonal skills
• Fluency in spoken and written English
• Ability to analyse, describe, present and review complex processes and suggest pragmatic solutions
• Ability to challenge and question existing processes and suggest improvements
• Proven ability to deal with multiple stakeholders
• Flexibility, diplomacy and patience
• Customer focused
• Contract length: 3 years (renewable)
• Salary: Grade 5 - 6 + other paid benefits based on personal circumstances
• Working conditions:
• Office environment with occasional travel for training and meetings
• May require extended hours during peak periods
• Why join us
• Enjoy lots of benefits:
• Financial incentives: S

Benefits

Additional Information

We have recently started an exciting ERP transformation programme and are replacing our existing HR, Financials and Procurement system landscape across all of our six sites with Workday. We have gone live with Workday HCM (Human Capital Management) in 2025 and are now in the next phase of the transformation for Financials and Procurement. By standardising and digitalising our tools and processes, we want to optimise our financial and procurement processes. Job Summary The Pan-EMBL Workday Solution Expert drives the development, improvement and adoption of products, tools and processes within the Procurement department. This role acts as the bridge between business needs and technical execution, ensuring that internal stakeholders have solutions that are efficient, scalable, and aligned with organizational goals. The role requires collaborating with various departments and working with colleagues across six locations in five countries to ensure seamless integration and functionality of Workday procurement systems.

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