Corporate Affairs Coordinator/Executive

About the role

Clixer+ is a vibrant and fast-growing company specializing in cutting-edge network test, monitoring, and assurance solutions for communication service providers and enterprises. Our impressive business and revenue growth stems from our commitment to delivering exceptional results, establishing ourselves as a leading Technology and Network System Integrated Company. We continuously strive to redefine the standards for service excellence to demonstrate our commitment to serving our customers and cultivating robust customer relationships, which foster sustainable and continuous high growth. At Clixer+, we believe that a diverse and inclusive team is a key to success. We are committed to building a team that reflects a variety of backgrounds, perspectives and skills. Join Our Journey For: - Flexible work hours - A performance-based recognition program including bonuses and awards. - Exposure to diverse and challenging assignments fostering continuous learning. - Opportunities to innovate and elevate our results. - A culture encouraging team members to explore projects outside their norm. - Medical benefits - A competitive compensation and benefits package - A company culture defined by transparency, collaboration, innovation, progressiveness, and honesty. - Induction/training periods and continuous development opportunities. About You: We are looking to hire a well-organized and responsible office professional to assume the position as Corporate Affairs Coordinator/Executive. This candidate will have a background in office management and administration, with experience interfacing with clients. The candidate must be a highly motivated self-starter who understands the overall day to day needs of a fast paced and forward-thinking environment. This position will interact daily with all firm guests, vendors and staff members and may be asked to provide ad hoc administrative support. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Reporting to the Finance Controller and Corporate Affairs Manager, you are primarily responsible for managing the company's administrative functions, including human resources, purchasing, logistics and office operations. You will ensure that all office administrative functions are coordinated to achieve a high level of productivity within the company. This position is also key in ensuring the smooth running of the daily business' operations of the Company. Success in this role will be demonstrated by completing your tasks effectively and efficiently as outlined in the job description and skills. Corporate Affairs Coordinator/Executive

Responsibilities

• Office Administrative Functions: Filing, scanning and copying documents, mail sorting and processing, printing and collating meeting or tender collateral.
• Front Desk Reception Duties: Answer incoming calls, register visitors, greet visitors, as they arrive and direct them to their appropriate location, prepare meeting room.
• Secretary Support: Assist MD in meeting calendar, scheduling and organising meetings including team and client events. Arrange conference calls, record meetings and calls' minutes.
• Vendors: Coordinate with vendors to arrange services, such as business card and stationery printing orders etc. Liaise with vendors providing office equipment and IT support.
• Events Management: Organise meal or catering events when needed for clients, team, or business partners.
• Workplace Housekeeping: General housekeep of the office environment, ensure reception and pantry are clean and in the proper condition for staff, clients, and guests at all times. Monitor the office environment for any additional needs to ensure the work setting is running well. Maintain an organised and safe workplace.
• Logistics Management: Arrange, execute, and monitor logistics for products transported to/from other countries. Arrange international/shipping couriers, receive, and distribute incoming post. Prepare export documentation and liaising with forwarders on logistics shipment.
• Facilities Management: Liaise with Building Management in the implementation of Emergency Evacuation Plan. Manage and maintain the office facility, co-ordinate matters related to facilities such as repairs and maintenance, cleaning services and statutory compliance checks.
• Travel and Expense Management: Coordinates and arranges business travels and accommodations for staffs including business visas and visitors when needed.
• Pantry and Stationery Supplies: Maintain supplies and ensuring stock are always sufficient for office and stationery.
• Office Equipment Supplies: Orders equipment and maintains service contracts on office equipment.
• Onboarding and Offboarding Process: Support HR such as preparation for new joiner and leaver processes.
• Inventory Management: Maintain, monitor, track and safekeep inventory and

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at CLIXER+ PTE. LTD.? Share your experience