Creative Productions & Operations Manager

Responsibilities

• Project Management & Creative Operations
• Manage day-to-day project timelines, deliverables, and production schedules across multiple creative initiatives.
• Partner closely with the Brand Manager and Marketing teams to intake, prioritize, and coordinate creative asset requests.
• Maintain production calendars, project trackers, and key milestones to ensure projects remain on schedule.
• Communicate project updates, timelines, and next steps to stakeholders across Creative and Marketing teams.
• Proactively identify potential roadblocks and help implement solutions to keep projects moving forward.
• Production Planning & Coordination
• Coordinate photo and video productions from pre-production through final asset delivery.
• Support the Art Director in development of shot lists, production schedules, call sheets, crew logistics, and shoot documentation.
• Assist with location scouting, prop sourcing, talent coordination, and vendor communication as needed.
• Manage production budgets, estimates, invoices, and related documentation, partnering closely with Finance and Leadership to ensure accurate tracking, approvals, and reporting.
• Manage contracts, permits, insurance certificates, vendor agreements, and other production-related administrative requirements.
• Create packing lists and oversee product preparation for all shoots.
• Partner with Merchandising and Product teams to track incoming samples and inventory needed for upcoming productions.
• Asset & Sample Management
• Maintain and organize the brand's creative asset library, ensuring photo and video assets are properly archived, tagged, and accessible across teams.
• Coordinate post-production workflows, including asset reviews, retouching requests, approvals, and final delivery.
• Own all sample inventory management, serving as the sole point of accountability for the organization, tracking, maintenance, and readiness of products within the sample closet.
• Help develop and maintain systems that improve sample tracking, asset organization, and production workflows.
• Shoot Execution
• Support on-set production during photo and video shoots, helping ensure productions run smoothly and according to schedule.
• Serve as a key point of coordination between creative teams, talent, vendors, and production partners throughout shoot days.
• Assist in troubleshooting production challenges and coordinating solutions in real time.
• Ensure all products, props, and production materials are organized and prepared before, during, and after shoots.

Requirements

• 2-4 years of experience in production, project management, creative operations, or a related field.
• Experience supporting photo and/or video productions from planning through final asset delivery - with a strong preference for candidates with experience working on an in-house creative team, particularly within retail, lifestyle, consumer goods, or ecommerce brands.
• Strong relationship management skills with a demonstrated ability to coordinate priorities, communicate clearly, and drive alignment across internal stakeholders and external partners.
• Strong organizational and project management skills with exceptional attention to detail.
• Ability to manage multiple projects simultaneously while maintaining deadlines.
• Familiarity with creative asset management systems, project management tools, and production workflows. Experience using Canto, Asana, and Frame.io is a plus.
• Comfortable working in a fast-paced environment and adapting to shifting priorities.

Benefits

Additional Information

The Creative Creative Production & Operations Manager supports the planning, coordination, and execution of creative productions and content initiatives across the brand. This role is responsible for managing project timelines, coordinating shoot logistics, maintaining creative assets and sample inventory, and ensuring seamless communication across cross-functional teams. Working closely with Creative, Brand Marketing, Merchandising, and Product teams, the Creative Creative Production & Operations Manager helps bring campaigns and content to life while keeping projects organized, on schedule, and aligned with business priorities. The ideal candidate is highly organized, detail-oriented, resourceful, and excited to grow within a fast-paced creative environment.

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