Administrative Associate, Annette Strauss Institute, Moody College of Communication

Responsibilities

• Human Resources: Assist with student and staff hiring, coordinating with Moody HR and ASI staff to post ads and set up interviews. Manage Workday processes including contracts, stipends, scholarships, tuition reimbursements and job changes.
• Events : Support events and functions in alignment with the program budget. Serve as a contact for vendors and attend events as needed by the Director and institute staff.
• Grants and Contracts: Collect proposal documents and organize grant files, prepare draft forms for OSP/SPAA. Run routine expenditure reports.
• Other duties as assigned
• Required Qualifications
• Relevant education and experience may be substituted as appropriate.

Requirements

• Bachelor's degree and 3 years of administrative experience.
• Experience with basic accounting practices, including the preparation of budgets and reports. Experience with supporting grant efforts including coordinating with research offices. with pre- and post-award grant management at UT Austin. Experience with donor relations and event management.
• Salary Range
• $50,000 + depending on qualifications
• Working Conditions
• Standard office environment
• Occasional evenings and weekends may be required
• Hybrid work schedule with a combination of working remotely and on campus hours.
• Required Materials
• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
• Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a curr

Benefits

Additional Information

Job Posting Title: Administrative Associate, Annette Strauss Institute, Moody College of Communication ---- Hiring Department: Annette Strauss Institute for Civic Life ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: Purpose The Administrative Coordinator supports the administrative operations of the Annette Strauss Institute by coordinating office functions, assisting with financial and personnel processes, maintaining records and documentation, supporting events and programs, and providing general operational assistance. This position works closely with institute staff and university partners to ensure compliance with university procedures, maintain organized workflows, and support the successful implementation of institute initiatives.

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at utaustin? Share your experience