Administrative Assistant

About the role

Statement Of Purpose (Overall Purpose of Job) To provide administrative support to the department / company. Major Duties & Responsibilities (A) Specific : - Sourcing & procurement of insurance policies & bonds for new & extended projects. - Oversee group project insurances and ensure all client requirements are met, updating and filing records. - Processing of project insurance claims (injury, damages etc.). - Ensure all insurance bonds have been discharged upon completion date. - Annual public liability & work injury compensation renewals. - New / renewal BCA workhead, builder license, bizSafe and GGBS. - Maintain & updating of project master list. - Point of liaison for technical controller, builder endorsements/submissions. - Follow up RIT project completion documents. - Oversee the office facilities responsibilities. - Supervise junior staff to ensure adherence to company policies and standard operating procedures (SOPs). - Assist in internal & external audit matters, such as updating IMS, GGBS, SR audits, etc. (B) General : - Handle facilities-related & administrative related matters within the Company. - Other duties as assigned. (C) Safety : - Follow the Company safety procedures, rules and regulations and eliminate or reduce hazard at the work place. Job Requirements: (A) Education, Qualifications & Special Training : - "O" Level with credits in English and Mathematics or equivalent. - Job holder without the above qualification but with relevant experience would be considered. (B) Knowledge & Skills : - Basic technical knowledge of building & office facilities. - Good working attitude, self-motivated and able to work independently. - Good communication skills (verbal and written). - Knowledge in general & commercial insurance lines. (C) Experience : - Preferably with at least 1 year relevant experience in construction sector.

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