Contract Coordinator

Responsibilities

• Understand and align to the Contracting Entity's Contract Management standards, assuring that these comply with the selected Terms & Conditions in their chosen Contract suite (e.g. NEC) and on their programme
• Assure that there is full compliance with the Contract Management standards and contractual terms and conditions in the execution of the contract administration activities, and manage the reporting of areas or instances of non-compliance
• Manage commercial relationships and ways of working with Contractors and / or Consultants to ensure continuous improvement in the delivery of works and services
• Review draft contracts and ensure they are fit for purpose and tailored to project in question, co-ordinating inputs from advisors where required (e.g. legal, technical, financial)
• Lead contractual negotiations and provide guidance to Project Manager and/or Services Manager, where necessary, and Programme Director
• Review and acceptance of subcontractors and acceptance of subcontract documents in line with the contract.
• Certification of payments including an assessment of Defined Costs for Option C and E contracts
• Auditing of the contractor's (or consultant's) accounts to ensure that costs are captured correctly
• Review forecasts prepared by the contractor (or consultants) and assess the painshare or gainshare due to the contractor in respect of Option C or D contracts
• Undertake delay damages calculations if required
• Establish category / programme contract management strategies, and review and approve individual contract management strategies
• Set the target for KPI's in Incentive Schedules within NEC contracts and review the contractor's performance
• against these
• Create the Key Performance Indicator library for those categories / programmes for which they are accountable
• Understand and align to the Contracting Entity's Contract Management standards, assuring that these comply with the selected Terms & Conditions in their chosen Contract suite (e.g. NEC) and on their programme
• Assure that there is full compliance with the Contract Management standards and contractual terms and conditions in the execution of the contract administration activities, and manage the reporting of areas or instances of non-compliance
• Manage commercial relationships and ways of working with Contractors and / or Consultants to ensure continuous improvement in the delivery of works and services
• Review draft contracts and ensure they are fit for purpose and tailored to project in question, co-ordinating inputs from advisors where required (e.g. legal, technical, financial)
• Lead contractual negotiations and provide guidance to Project Manager and/or Services Manager, where necessary, and Programme Director
• Review and acceptance of subcontractors and acceptance of subcontract documents in line with the contract.
• Certification of payments including an assessment of Defined Costs for Option C and E contracts
• Auditing of the contractor's (or consultant's) accounts to ensure that costs are captured correctly
• Review forecasts prepared by the contractor (or consultants) and assess the painshare or gainshare due to the contractor in respect of Option C or D contracts
• Undertake delay damages calculations if required
• Establish category / programme contract management strategies, and review and approve individual contract management strategies
• Set the target for KPI's in Incentive Schedules within NEC contracts and review the contractor's performance
• Create the Key Performance Indicator library for those categories / programmes for which they are accountable
• Review and approve (if appropriate) Contractors and / or Consultants performance evaluations, and where appropriate / necessary oversee the establishment of c Contractors and / or Consultants proposed performance improvement plans
• Build

Additional Information

The Contract Coordinator will be responsible for managing the pre and post contract requirements of the Infrastructure Department's Portfolio, ensuring they are being adhered to and fulfilled in line with the requirements of the awarded framework agreements and Work Orders (call-off contracts). Pre-contract, the role holder will work closely with the Contracting Entity's Procurement and Legal team providing support to the Programme Directors on the engagement of Contractors and / or Consultants in accordance with the Contracting Entity's procedures and procurement strategy. Post contract, the Contract Manager will be involved in the management and administration of the Work Orders from award to Completion, take-over of works and final assessment. The Contract Manager shall support in the review and acceptance of subcontractors and acceptance of subcontract documents in line with the contract. The Contract Coordinator will also oversee the monitoring of Contractor and /or Consultant performance based upon the contractually agreed Key Performance Indicators and contributing to the management of any disputes, as required. .

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