Project Coordinator

Benefits

Additional Information

As the Project Coordinator you will be involved in: Coordination & Administrative Support Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification Coordinate contracts, MSAs, change orders, invoices and vendor documentation throughout the project lifecycle. Assist with project closeout, including documentation, lessons‑learned workshops, and final reporting. Attend and support project meetings (design reviews, contractor/consultant coordination, client meetings) and ensure follow‑through on action items. Assist Project Managers with consultant and vendor coordination to process payments, track commitments, and maintain accurate financial records. Provide day-to-day coordination support across all phases of the project, including planning, design, procurement, construction, and closeout Support project execution through highly detailed administrative functions, ensuring accuracy and completeness of all documentation Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification Project Controls, Reporting & Systems Management Initiate and track vendor POs, change orders, and related approvals. Monitor contract and change‑order progress from submission through final approval. Prepare, transcribe, and distribute accurate and timely meeting minutes, ensuring clear capture of discussions, decisions, and action items Maintain and actively manage project logs, including action item logs, decision logs, risk and issue registers, deliverable and milestone tracking logs Track all project deliverables and ensure consistent follow-up with stakeholders to drive completion Develop and maintain high-quality reports, dashboards, and presentations for internal teams and external stakeholders Prepare clear, professional written communications, summaries, and status updates Ensure all project documentation is properly organized, version-controlled, and up to date in project systems Documentation, Compliance & Administrative Support Support the creation of RFPs, procurement strategies, Project Execution plan, case studies, and other project materials. Identify opportunities to improve processes, workflows, and documentation practices Assist with establishing effective project governance, processes and systems to be utilized throughout project. SOX control responsibilities may be part of this role, which are to be adhered to where applicable. Update project status, schedules, budgets, and milestones in owner systems with a high degree of accuracy Support preparation of reporting materials for multiple audiences, including executive dashboards and formal reports Track financial commitments, purchase orders, and change orders, and monitor approval processes Assist with reconciliation of financial tracking and cash flow reporting Communication & Stakeholder Coordination Maintain effective record‑keeping and communication of project outputs to all stakeholders. Transcribe meeting minutes, track action items, and drive follow‑up to closure. Collaborate regularly with internal teams, consultants, contractors, and client stakeholders. Maintain detailed records of project communications and outputs Coordinate and support meetings, including agenda preparation, documentation, and follow-up tracking Team Support & Cross‑Functional Collaboration Assist with both generalist and technical tasks as they arise across the project. Work collaboratively with internal colleagues and client teams to support project delivery. Minimum 3+ years of experience working in a Project Coordination or administrative role within the construction industry, supporting real estate and construction projects Experience supporting complex projects with multiple stakeholders, ideally including public/private sector environments Outstanding written and verbal communication skills (critical requirement), with the ability to produce clear, concise, and professional documentation; strong proficiency in spoken and written English is required. Solid understanding of project management methodologies and best practices. Strong organizational and time-management skills, with the ability to prioritize effectively Proven ability to identify, address, and communicate project issues proactively and clearly to all stakeholders. Bachelor's degree in Engineering, Architecture, Construction Management, or a related field. PMP certification is highly desirable. Proficiency in MS Outlook, Word, Excel, PowerPoint, and MS Project. Strong aptitude for numbers, technology, and web‑based data platforms. Experience with document management workflows, activity tracking systems, and visual reporting tools. Confident and comfortable in client‑facing roles. What's in it for you... 100% covered health and dental benefits for you and your dependents (including paramedical services) Health spending account, to top up expenses not covered in the benefits program RRSP option with company matching Ann

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