Part-time Executive Assistant

About the role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO. This is a part-time role (approximately 4 hours per day, Monday to Friday) focused primarily on email management, communication, follow-ups, and executive support. The ideal candidate is an excellent communicator with strong judgment, able to prioritize independently, draft professional responses, and ensure important matters are handled promptly.

Responsibilities

• Email Management
• Review and triage the CEO's inbox daily.
•  Categorize emails by priority and urgency.
•  Draft replies on behalf of the CEO for review and approval.
•  Handle routine correspondence independently where appropriate.
•  Ensure important emails are not overlooked and receive timely responses.
•  Maintain an organized inbox and filing system.
• Executive Support
• Track action items and follow up with internal and external stakeholders.
• Prepare summaries of important emails, discussions, and decisions.
• Coordinate meetings and calendar scheduling when required.
• Assist with travel, logistics, and administrative arrangements as needed.
• Maintain records of key conversations and commitments.
• Communication & Coordination
• Serve as a professional point of contact for partners, customers, candidates and other stakeholders.
• Coordinate across teams to gather information needed for responses and follow-ups.
• Ensure commitments made by the CEO are tracked and completed.

Requirements

• Excellent written and spoken English.
• Strong organizational and time management skills.
• High attention to detail.
• Ability to handle confidential information with discretion.
• Strong judgment and ability to prioritize independently.
• Proficiency with Gmail, Google Workspace, and common productivity tools.
• Advantageous to have:
• Prior experience as an Executive Assistant, Personal Assistant, Chief of Staff, or Administrative Assistant.
• Experience supporting founders, CEOs, or senior executives.
• Familiarity with startup environments.
• Experience managing high-volume email inboxes.
• What Success Looks Like
• CEO inbox remains organized and up to date.
• Important emails are responded to promptly.
• Follow-ups are consistently tracked and completed.
• Communication with stakeholders remains professional and efficient.
• Working Arrangement
• Part-time: Approximately 20 hours per week.
• Flexible working hours, with availability during business hours for urgent matters.
• Remote or hybrid arrangement possible.

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Company Intel

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