Executive/Personal Assistant to Director

Responsibilities

• Manage and maintain the Director's calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, including preparation of meeting materials, agendas, and minutes.
• Handle email correspondence, telephone calls, and communications on behalf of the Director in a professional manner.
• Arrange travel bookings, accommodation, transportation, and prepare detailed travel itineraries.
• Prepare reports, presentations, letters, and other business documents as required.
• Assist in project coordination, monitor progress, and follow up on action items to ensure timely completion.
• Maintain organised filing systems and records, both physical and electronic.
• Liaise effectively with internal departments, business partners, vendors, and external stakeholders.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Support the Director in administrative and operational matters to ensure smooth day-to-day business operations.
• Exposure to tenant relations, property administration, or leasing support functions.
• Strong stakeholder management skills with the ability to communicate effectively with tenants, vendors, business partners, and internal teams.
• Perform any other ad-hoc duties and responsibilities as assigned by the Director.

Requirements

• Diploma or Degree in Business Administration or a related discipline.
• Minimum 2 to 5 years of relevant experience as a Personal Assistant, Executive Assistant, or in a similar support role.
• Excellent organizational, planning, and time management skills.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to multitask, priorities effectively, and perform well under pressure in a fast-paced environment.
• High level of integrity, professionalism, and confidentiality.
• Resourceful, proactive, and able to work independently with minimal supervision.
• Positive attitude with strong interpersonal skills.
• Proficiency in Indonesia will be an added advantage, as the role may involve communication with Indonesian speaking clients and management
• Experience supporting senior management within the hospitality, property rental, real estate, or related industries will be an added advantage.
• Why Join Us?
• Opportunity to work closely with senior leadership and gain valuable exposure to business operations.
• Dynamic and collaborative working environment.
• Career development opportunities within a growing hospitality organization.
• Competitive remuneration package commensurate with qualifications and experience.
• Additional Information
• By submitting your personal data and/or resume, you consent to the collection, use, and disclosure of your personal data by Beverly Hotel Elements Pte. Ltd. for the purposes of processing and administering your job application.
• We regret that only shortlisted candidates will be notified.
• We look forward to welcoming you to be part of the Beverly Hotel Elements family.

Additional Information

Job Summary Beverly Hotel Elements is seeking a highly organised, proactive, and dependable Personal Assistant to provide comprehensive administrative and operational support to the Director. The successful candidate will play a key role in ensuring the smooth management of the Director's daily activities, maintaining confidentiality, and facilitating effective communication with internal and external stakeholders. This position follows a 5-day work week and may require flexibility to work beyond regular office hours when necessary to accommodate the Director's schedule and business requirements.

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