Office Admin Executive (HR & Operations Support)

About the role

We are looking for a detail-oriented and adaptable Office Admin Executive to support our daily office operations and HR shared services. This is a dynamic role where you will handle both administrative duties and HR processes, including employee records, insurance and training coordination.

Responsibilities

• Office Administration
• Manage day-to-day office operations, supplies, and documentation
• Oversee stationery and pantry supplies (ordering, stocking, inventory)
• Process Purchase Requisitions (PR), Purchase Orders (PO), and manage invoices
• Coordinate with vendors and supervise office cleaning services
• Handle issuance and tracking of corporate apparel (e.g., T-shirts, jackets)
• Administer office access, passes, and locker assignments
• Support meetings, scheduling, and general coordination
• HR Shared Services
• Handle WICA claims and insurance administration
• Manage employee insurance enrolment, claims, and renewals
• Maintain and update employees' claims and records
• Coordinate Long Service Awards (tracking eligibility, certificate printing, distribution)
• Ensure HR documentation is accurate and compliant
• Training Administration
• Manage course registrations and liaise with training providers
• Maintain training records and track completion
• Reporting & Documentation
• Prepare and maintain administrative and HR reports (e.g., training records, claims tracking)
• Ensure proper filing and documentation for audit and compliance purposes
• Any other duties as assigned.

Requirements

• Qualifications, Skills & Attributes
• Min Diploma in Business Administration, HR, or related field
• Strong organizational skills with attention to detail
• Adaptable and able to thrive in a fast-paced environment
• Good communication and interpersonal skills
• Proactive, reliable, and hands-on
• Able to handle high-volume administrative tasks with accuracy
• Strong sense of responsibility and confidentiality
• Comfortable working with different stakeholders and vendors
• Proficient in Microsoft Office (especially Excel); HR system experience is a plus

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Company Intel

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