Administrative Assistant, Annenberg Public Policy Center

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University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Administrative Assistant, Annenberg Public Policy Center Job Profile Title Administrative Assistant B Job Description Summary The Annenberg Public Policy Center (APPC) is seeking a versatile, motivated Administrative Assistant with excellent writing and communication skills to provide administrative support to the APPC Director and work on a variety of writing, media, event, and communication tasks. The position will report to and serve in a primary administrative role for the APPC Director, as well as supporting several other roles and units within APPC, including assisting the APPC Director of Events and Facilities with select APPC events and archiving and the APPC Director of Communications with web content, graphics and social media outreach. The Administrative Assistant must be detail-oriented and adept at juggling projects. About APPC: A premier communication policy center founded in 1993 by Ambassadors Walter and Leonore Annenberg, APPC's mission is producing "research and engagement that matter" through cutting-edge communication science and by increasing the impact of communication scholarship to improve public well-being. APPC's work is carried out by three research divisions (Communication Science, Institutions of Democracy, Climate Communication); three institutes (Annenberg Health and Risk Communication Institute, Leonore Annenberg Institute for Civics, Science of Science Communication Institute); a center focused on collaborative work and post-doctoral fellowships (Annenberg Center for Advanced Study in Communication); and a media project (FactCheck.org). Job Description Job Responsibilities: Supporting the APPC Director: Have full access to and manage APPC Director's calendar, including teaching, research, travel, speaking engagements, student meetings, staff meetings, etc. Book travel for APPC Director, draft detailed itineraries for trips and meetings, prepare travel reimbursement requests in Concur. Greet/escort Director's visitors to the building/office. Answer Director and APPC phone lines. Forward messages left on main APPC phone line after hours to appropriate parties. Maintain list of APPC Director obligations, priorities and deadlines, review frequently with APPC Director. Organize requests to Director for things like recommendations, draft recommendations. Create presentation materials for APPC Director presentations (agenda, slide decks, video compilations). Supporting the APPC Director and APPC Director: Maintain a network of contacts key to APPC programming and development activities and APPC Director and Deputy Director activity. Draft and send communications in various forms (email, memos, letters, etc.) on behalf of the APPC director and APPC Deputy Director. Assisting APPC Deputy Director and APPC Director with APPC Director's research initiative. Assisting the APPC Director of Communication Update APPC website, writing website news posts, including obtaining and editing art. Helping to manage social media accounts, including creating and formatting posts. Update databases of contacts and assist with tracking media coverage; perform routine maintenance of email distribution lists; research new contacts based on materials being promoted. Develop thumbnail graphics and video clips for news releases and social media. Format press releases for posting and distribute via press release sites and MailChimp. Assisting the APPC Director of Events and Facilities and division/institute directors: Coordinate APPC-Annenberg Foundation Trust at Sunnylands retreats including retreats of federal cou

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