Administrative Assistant

Responsibilities

• Administrative support to include calendar management, meeting notes, presentation development, travel arrangements, credit card reconciliation, expense reports and other duties as assigned.
• Acting as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Managing incoming and outgoing mail, postage requirements, and various clerical functions as requested.
• Primary coverage of reception desk, answering telephone, greeting visitors and directing questions to appropriate departments or staff for resolution.
• Coordinating meeting requirements including preparation of agenda, presentation, meeting room reservations, water, refreshments, or lunch as needed.
• Coordinate with facilities on facility related issues such as, fax machines, printers, A/C, workstation furniture repair.
• Assist with tours, site visit, event planning, and assessment logistics as requested (book hotels, air, dinner, create agendas, schedule employees, order meals for meetings).
• Anticipate need of and maintain office and break room supplies.
• Provides secondary support to the Executive Assistants and Board Liaison.
• Assist in managing and communicating Employee Recognition programs.
• Other duties as assigned
• Knowledge, Skills, Abilities:
• Well-organized and flexible self-starter
• Demonstrated ability to multi-task, learn quickly, and work well independently and as part of a team
• Attention to detail in composing, typing and proofing materials or data input
• Ability to work in a fast-paced environment, while managing multiple tasks and priorities and meeting deadlines
• Excellent interpersonal skills displaying tact and diplomacy and in maintaining effective working relationships
• Excellent verbal and written communication skills.
• Ability to act professionally and maintains appropriate boundaries with clients and staff.
• Ability to report as scheduled to work, meetings, training, and job-related activities prepared and as scheduled.
• Ability to consistently demonstrate compassion and meet people with compassion; Effort, every interaction deserves my best effort; and Ownership, which drives the company's success.
• Maintains an open and accepting mindset by being an active learner, participating in discussions with others, trying new approaches and ideas, and being self-aware and self-reflective for continual personal, professional and leadership growth.
• Education & Experience:
• 3-5 years of experience in Administrative Support,
• GED/High School Degree, Required
• Working Conditions:
• Who We Are & What We Offer:
• Solari is an award-winning nonprofit that operates a 24/7 crisis line serving statewide in Arizona, Oklahoma and Colorado. Our mission is to Inspire Hope through our talented and compassionate staff.
• Friendly work environment
• Generous paid time off (PTO)
• Health benefits (Medical/Dental/Vision) that start the first of the month following the hire date
• Competitive compensation
• Convenient office locations and Hybrid Schedule
• On-site fitness room free to all employees (Tempe Office)
• Basic Life Insurance
• Voluntary Life, Spouse, Child Insurance
• Critical Illness w/free dependents
• Critical Illness Spouse
• Short Term & Long Term Disability- Starts first of the month after 90 days of employment
• 401K & 401K Roth - Starts first of the month after 90 days of employment
• United Pet Care
• Li

Benefits

Additional Information

The Job/What You'll Do: Provide administrative support to the enterprise. Administrative Assistants duties will include, but are not limited to, providing support to our leadership team members and employees, assisting in daily office needs and managing our company's general administrative activities.

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