Mechanical Coordinator

Responsibilities

• Primary responsibilities will include but are not limited to:
• Promote and maintain a safe, inclusive, and quality-focused work environment across all installation and material handling activities.
• Conduct regular field safety observations, provide real-time feedback and corrective coaching to craft personnel.
• Ensure compliance with OSHA regulations, company safety policies, and environmental standards.
• Participate in job safety briefings (JSBs), pre-task meetings, and contractor orientations as required.
• Perform field inspections of Contractors installations - including foundations, piping, coating/insulation, structural steel, equipment, buildings, and rotating equipment-for compliance with drawings, specifications, and standards.
• Verify that Inspection and Test Plans (ITPs) are developed, approved, and implemented by the contractor.
• Conduct a minimum of four (4) Construction Quality Surveillances (CQS) per month on in-progress work and issue reports with findings and recommendations.
• Identify installation or quality issues, assist in developing corrective actions, and ensure timely resolution by the responsible party (contractor, vendor, or internal team).
• Support project quality and turnover by tracking inspection and testing documentation and ensuring completeness and traceability.
• Maintain and submit Construction Daily Logs summarizing work activities, safety observations, manpower, equipment, and progress.
• Update and maintain Contractor Weekly Progress Tracking Sheets per commodity (e.g., concrete, piping, equipment setting, structural steel).
• Coordinate the transfer, receipt, and issuance of materials, equipment, and parts between vendors, warehouses, and the project site.
• Monitor and track all material requirements, ensuring timely delivery and accurate documentation of shipments.
• Maintain communication with vendors and procurement to resolve shortages, discrepancies, or technical clarifications related to materials and equipment.
• Verify incoming shipments against packing lists and specifications, ensuring that received materials meet project and quality standards.
• Maintain a comprehensive Master Material and Equipment Tracking Log, updated weekly, record material status, shipping details, storage location, and installation readiness.
• Coordinate with warehouse and construction supervision to ensure proper material staging and preservation in alignment with project schedules.
• Assist in planning and scheduling construction activities to ensure alignment with overall project milestones, budgets, and resource availability.
• This position offers a highly competitive compensation package, including paid time off, health insurance benefits, and matching retirement contributions.
• Ideal Background
• Education: High School Diploma or equivalent is required. Bachelor or Master of Science degree in Construction Science, Building Science or related field from an accredited university is preferred.
• Licensing: No licensing is required for this position.
• Experience: This position requires a minimum 5 years of relevant industrial construction coordination and administration experience.
• Required Knowledge, Skills, and Abilities
• Knowledge and application of company business standards and good practices.
• A comprehensive understanding of the function of all engineering disciplines, procurement, and construction processes.
• Ability to manage client relationships in complex situations.
• Ability to relate easily to others in the business community such as customers, suppliers, contractors, government, professional and trade associations.
• Ability to handle stress with poise.
• Understanding of existing and potential customer needs and preferences.
• Ability to clearly communicate expectations and requirements to team members.
• Ability to set priorities.
• Excellent listening and communication skills, both verbal and written.
• Good presentation skills.
• Excellent organizational skills.
• Proficient in the use of Microsoft Word, Excel and Outlook.
• Ability to perform work outdoors in hot or cold climates.
• Ability to perform duties while wearing personal protective equipment such as a fire-retardant jumpsuit, safety glasses, ear plugs and hard hat.
• Physical Requirements:
• Ability to sit, stand, or walk for long periods of time.
• Ability to perform work outdoors in hot or cold climates.
• Ability to perform duties while wearing personal protective equipment such as a fire-reta

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