Specialist I, Facilities Planning

Responsibilities

• Facilities & Operations Management
• Oversee daily facilities operations, ensuring smooth functioning of office infrastructure and services.
• Conduct regular facility inspections and ensure high standards of maintenance and compliance.
• Recommend improvements in mechanical, electrical, and infrastructure systems.
• Ensure quality control and validation of work delivered by vendors and contractors.
• Vendor & Landlord Management
• Manage relationships with landlords and service vendors (maintenance, utilities, security, housekeeping, transport, travel & visa, cafeteria, etc.).
• Act as a liaison between internal stakeholders and vendors for issue resolution and communication.
• Monitor vendor performance, ensure contract compliance, and recommend contract renewals/improvements.
• Financial & Budget Management
• Develop and manage operating (OPEX) and capital (CAPEX) budgets.
• Handle finance-related activities including accounts payable, payroll coordination, petty cash, and cost tracking.
• Drive cost optimization while maintaining service quality.
• Space & Occupancy Planning
• Collaborate with business leaders and HR to track workforce headcount and growth projections.
• Plan and execute seating arrangements, moves, and space optimization strategies.
• Ensure efficient utilization of office space aligned with business expansion plans.
• Business Continuity & Safety
• Support Business Continuity Planning (BCP) and crisis management initiatives.
• Coordinate Crisis Management Team activities and act as Crisis Connect coordinator.
• Lead and support safety initiatives and compliance requirements.
• Cross-functional & Procurement Support
• Support procurement activities across Facilities, HR, and IT functions.
• Provide operational support for organizational needs and special projects as required.
• Team Supervision & Governance
• Supervise and guide the facilities team to ensure efficient and effective service delivery.
• Ensure tasks are completed to quality, safety, and performance standards.
• Maintain proper documentation of inspections, audits, and operational activities.
• Key Skills & Competencies
• Facilities & Vendor Management
• Budgeting & Financial Control
• Space Planning & Workplace Strategy
• Stakeholder & Relationship Management
• Business Continuity & Safety Compliance
• Operational Excellence & Problem-Solving
• Impact You'll Make:
• the resource also needs to manage facilitiesTU Concierge platform and associated global reporting for our team.
• This job is assigned as On-Site Essential and requires in- person work at an assigned TU office location as a condition of employment.
• TransUnion Job Title
• Specialist I, Facilities Planning

Benefits

Additional Information

TransUnion's Job Applicant Privacy Notice What We'll Bring: Overall Responsibility: Manage end-to-end real estate and facilities operations in Hyderabad, including team coordination and vendor management. Vendor & Landlord Management: Coordinate with landlords and multiple vendors (maintenance, utilities, security, housekeeping, transport, travel & visa, cafeteria). Act as the primary liaison for issue resolution and communication. Monitor vendor performance, ensure contract compliance, and recommend renewals. Financial Management: Develop and manage operating (Expense) and capital budgets. Handle key financial activities such as accounts payable, payroll, petty cash, and budgeting. Space & Occupancy Planning: Work with business leads and HR to track headcount and growth forecasts. Plan and execute seating, moves, and space optimization on a rolling basis. Business Continuity & Support Functions: Support Business Continuity Planning (BCP), crisis management coordination, and safety initiatives. Assist procurement activities across HR, IT, and Facilities. Provide additional operational support as required. Operational Oversight & Compliance: Supervise team performance to ensure quality, efficiency, and effectiveness. Conduct regular facility inspections and document findings. Recommend improvements in maintenance and MEP systems. Validate and ensure quality of vendor/contractor work.

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