Executive Associate, GDO

Responsibilities

• Execute a broad range of administrative and operational responsibilities in a cross-functional environment
• Anticipate the needs of leaders and teams, taking initiative to resolve issues proactively and autonomously
• End-to-end coordination of functional meetings/events including organizing meeting materials and pre‑reads (e.g. compiling PowerPoint slides or excel documents)
• Maintain and manage departmental SharePoint sites and related documentation
• Manage confidential and sensitive information with discretion, professionalism, and confidentiality
• Prioritize activities and requests in alignment with departmental objectives and business needs
• Coordinate broad support requests (e.g., IT, Facilities) and ensure timely resolution
• Support project‑based work by monitoring timelines, following up on action items, and organizing materials (e.g. slides, excel documents, etc.)
• Identify and implement process improvements to increase efficiency and effectiveness
• Process expense reports, purchase orders, and other administrative transactions accurately and on time
• Arrange and manage complex domestic and international travel for LT members, ensuring compliance with company Travel & Expense (T&E) policies
• Qualifications & Experience
• High school diploma required; college coursework or a completed degree preferred
• Minimum of 3 years of administrative experience required; corporate experience strongly preferred
• Ability to navigate highly matrixed environment across all organizational levels, functions, and time zones with minimal direction
• Advanced proficiency in Microsoft Office and collaboration tools including Outlook, Word, Excel, PowerPoint, and Teams
• Familiarity with Copilot and/or ChatGPT for basic tasks; Advanced proficiency a plus
• Strong knowledge of Concur, Ariba/SAP, SharePoint, eSetup/411, eTime, Workday or equivalents
• Strong organizational, time management, verbal, and written communication skills
• Proven ability to identify patterns in recurring tasks and implement efficient, scalable solutions
• Ability to learn new tools and systems in a continuously evolving environment
• Positive, professional demeanor with a high level of productivity and attention to detail
• If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.
• Compensation Overview:
• Princeton - NJ - US: $74,630 - $90,434
• Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit https://careers.bms.com/life-at-bms/.
• Benefit offerings are subject to the terms and conditions of the applicable plans in effect at the time and may require enrollment. Our benefits include:
• Health Coverage: Medical, pharmacy, dental, and vision care.
• Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
• Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability prote

Benefits

Additional Information

Working with Us Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us . Position Summary The GDO Executive Associate provides administrative and operational support to up to 2 VP level members of the GDO Leadership Team and their respective organizations. The role requires independent discretion & judgment, strong organizational skills, baseline proficiency in office technology, and the ability to anticipate needs in a fast‑paced, highly matrixed environment.

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