Executive Assistant

Requirements

• Essential:
• Minimum 2 years' experience as an Executive Assistant or Office Manager
• Comfortable working o n-site in Thornbury (Bristol)
• Experience working in a fast-paced SME environment
• Energetic, enthusiastic, and eager to get stuck in
• Desirable:
• Experience in R&D or product development
• Engineering or scientific education background
• We're looking for someone who embodies our core values: Hungry, Humble, Smart.
• You'll also be:
• Highly proactive, resourceful, and solutions-focused
• Calm under pressure with a flexible, can-do approach
• Collaborative and team-oriented
• Discreet and professional when handling sensitive information
• A strong problem-solver with excellent decision-making skills
• Exceptionally organised, able to juggle multiple priorities in a fast-paced environment

Benefits

Additional Information

Executive Assistant - R&D & Commercial Product Location: Thornbury, Bristol (On-site) Salary: £38,000 - £48,000 + Bonus Scheme Hours: 8:00am - 5:00pm (Business Hours) Be at the heart of innovation. Be the engine behind breakthrough medical technology. We're looking for an energetic, proactive, and highly organised Executive Assistant to support our Head of R&D and play a pivotal role in a fast-paced, high-growth medical device environment. This is far more than a traditional EA role - it's an opportunity to embed yourself at the centre of our R&D function, influence how the department operates, and contribute to the development of life-changing products. If you thrive in a dynamic SME setting, love solving problems before they become problems, and enjoy being the person who keeps everything moving, this could be the perfect next step. What You'll Be Doing You'll be the organisational backbone of the R&D department, providing high-level executive support while also coordinating operations and contributing to project delivery. Your responsibilities will include: Expert diary and calendar management for the Head of R&D - prioritising, scheduling, and resolving conflicts with ease Coordinating internal and external meetings, preparing agendas, materials, and ensuring meeting readiness Acting as a trusted gatekeeper and primary point of contact for senior stakeholders Overseeing the day-to-day running of the R&D office, ensuring a smooth and efficient environment Managing ordering of office supplies, lab consumables, and equipment Tracking R&D project activities, following up on actions, and ensuring deadlines are met Building strong relationships with external suppliers and partners to support timely project delivery Maintaining clear documentation and status updates across multiple workstreams Working closely with project teams to identify and remove blockers Supporting cross-functional coordination across the business Preparing reports, presentations, and project documentation Capturing meeting notes and actions, ensuring timely follow-up Ensuring adherence to company management systems and QHSES responsibilities What Success Looks Like Meetings run smoothly, with all materials prepared and stakeholders aligned Deadlines are consistently met thanks to your proactive follow-up Costs are controlled through efficient ordering and supplier management The R&D team feels supported, organised, and empowered to focus on innovation

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