Office Manager

Responsibilities

• Greet visitors, manage sign-in, issue visitor badges, and enforce visitor/security policies
• Administer employee ID badges and access requests in coordination with site and lab owners
• Manage mailroom operations, including mail distribution and shipment coordination
• Order office and breakroom supplies and process facility-related invoices
• Maintain reception, conference rooms, breakrooms, and shared office spaces
• Support employee onboarding and offboarding (badges, seating, tours, nameplates)
• Coordinate with vendors for office services, maintenance, and safety programs
• Assist with meetings, catering, and employee events as needed
• Provide administrative backup support to executive leadership and departments
• Serve as a point of contact for safety, emergency, and facility-related services

Requirements

• High School Diploma or GED required
• 1+ years of experience in a front desk, facilities, office administration, or similar role
• Strong customer service and organizational skills
• High attention to detail, particularly with security and access controls
• Ability to handle confidential information professionally
• Comfortable working with multiple vendors and internal stakeholders
• Proficiency with Microsoft Teams and general office systems
• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this
• US Benefits at Baxter (except for Puerto Rico)
• Equal Employment Opportunity
• Know Your Rights: Workplace Discrimination is Illegal
• Reasonable Accommodations
• Baxter is committed to working with and pro

Benefits

Additional Information

This is where your work makes a difference. At Baxter, we believe every person-regardless of who they are or where they are from-deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job-you will find purpose and pride. Your role: We are seeking a Front Desk & Facilities Administrator to serve as the first point of contact for employees, visitors, and vendors while supporting daily office operations, security, facilities, and administrative needs. This role will require being onsite 5 days per week.

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