Research Administrative Coordinator

Requirements

• High School Grad/GE Degree, Bachelor of Science, and 5 to 7 years of experience or equivalent combination of education and experience is required.
• Job Location - City, State
• Philadelphia, Pennsylvania
• Department / School
• Perelman School of Medicine
• Pay Range
• $19.57 - $26.00 Hourly Rate Salary offers are made based on the candidate's qua

Benefits

Additional Information

University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Research Administrative Coordinator Job Profile Title Research Administrative Coordinator Job Description Summary The laboratories of Drs. Marco Ruella, Vijay Bhoj, and Gregory Beatty at the University of Pennsylvania's Abramson Cancer Center seek a highly organized and proactive Research Administrative Coordinator to support a dynamic translational research environment in cancer immunotherapy. This position provides comprehensive executive and research administrative support to Dr. Marco Ruella , with targeted administrative support to Dr. Vijay Bhoj and limited operational support to Dr. Gregory Beatty. Dr. Ruella's program requires full-spectrum administrative support, including executive scheduling, academic portfolio management (CV, biosketch, website), grant and manuscript preparation, and laboratory/program coordination. Support for Dr. Bhoj is focused on laboratory ordering, calendar coordination, and travel reimbursement processing, consistent with the needs of a translational research and clinical laboratory program in Pathology and Laboratory Medicine. Support for Dr. Beatty is limited to laboratory procurement and ordering activities within the Pancreatic Cancer Research Center (PCRC). The ideal candidate is highly motivated, self-driven, and eager to grow within an academic research environment. This role is best suited for individuals seeking long-term professional development, who take ownership of their work, and who are committed to continuity and excellence in a fast-paced setting. The candidate should be resourceful. The candidate should be independent and self-motivated. Familiarity with MS Word, Excel, and PowerPoint is essential. Experience in a scientific work environment is appreciated. All majors are welcome to apply but the candidate will need to be comfortable working with data and should have an interest in health care. The position requires a highly-motivated, interactive, articulate individual with excellent oral and written communication skills to interact with colleagues. The position is contingent on continued funding. Job Description Job Responsibilities Manage ordering, vendor communication, quotes, invoice tracking, budget coordination, EHRS/facilities, and shipment logistics across laboratories. Manage complex calendar and travel; coordinate meetings; maintain CV, biosketch, and FEDS; update lab website; assist with grant submissions and manuscript preparation; support academic and programmatic initiatives. Coordinate calendar/scheduling and process travel reimbursements (Concur) aligned with PI activities; support ordering as needed Provide limited support focused exclusively on laboratory ordering and procurement activities within the PCRC. Process invoices and reimbursements; assist with budget tracking; liaise with grants managers; support IRB submissions, renewals, and amendments. Maintain lab communications, directories, LISTSERVs; coordinate meetings, retreats, and internal communications. Serve as liaison with HR; onboard new hires and visiting scholars (including international); coordinate documentation and training compliance. Organize invited speakers, seminars, and internal/external events. Other duties as assigned.

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