Administrative Assistant - Legal

About the role

This Administrative Assistant position is responsible for providing day-to-day administrative support primarily to our Global Commercial & Operations team, as well as secondary support to our Government Affairs and Corporate/Securities teams, each in the Law Department. This position will be located in Mattel's headquarters in El Segundo, California, and it will evolve as Mattel's needs evolve. What Your Impact Will Be: Schedule and coordinate various calls and meetings, internal and external. Provide phone coverage, as needed Create PowerPoint decks, Excel spreadsheets, and other charts/materials - and be creative and think out-of-the-box in doing so. Generate redlines. Assist with management of document/record management, billing, preferred supplier, and matter management systems, as well as other systems used by the Law Department Assist with updating electronic record keeping (and physical files, as needed) Collaborate constructively with assistants and staff within and outside the Law Dept., including C-suite executive assistants. Assist with correspondence and deliverables tracking; Assist with projects and task management, as needed. Assist with various budgeting and spend matters, including forecasts and accruals, and interfacing with law firms, managing e-billing payments, and creating reports Assist with processing invoices, including creation of purchase orders Managing SVP's schedule and calendar by prioritizing based on knowledge of needs and priorities of the business Order supplies for local Corporate/Securities, Global Commercial & Operations, and Government Affairs teams Assist in registering attorneys for CLE webcasts and seminars, and tracking CLE for SVP Distribute incoming mail and preparing outgoing mail Assist attorneys and/or paralegals with other corporate projects, as needed Assist with new hire on-boarding, as needed Improve existing administrative practices Assist with scanning, copying, and distribution of various documents Provide secondary and backup support to Corporate / Securities & Government Affairs groups, including with respect to the matters described above

Requirements

• 5+ years previous administrative assistant experience, including experience supporting a team of directors/managers or attorneys.
• Detail-oriented, with excellent planning, organization, and communication stills (in emails, on the phone, etc.)
• Technology savvy (intermediate working knowledge with Microsoft Office - Outlook, Word, Excel and PowerPoint) is required. Skilled at learning new software and troubleshooting MS Office challenges
• A positive attitude and willingness to juggle and complete a multitude of tasks with efficiency and accuracy
• The ability to act intuitively and anticipate the needs of supervisors
• Proactive/self-starter and capable of working as a member of a team, as well as independently
• Professionally manage changing and conflicting priorities
• Excellent interpersonal skills and ability to work collaboratively with a broad range of work styles and personalities, to establish effective relationships at all levels of the organization
• Trustworthy and able to appropriately handle confidential and other sensitive information and materials
• Displays a high level of professionalism and maturity
• Takes initiative, pride, and ownership of work
• Experience working with both internal and external partners
• Experience and success in working in a fast-paced, high-energy, and dynamic environment is required
• The desire and commitment to take on increasingly greater levels of responsibility
• Bachelor's degree preferred
• How We Work:
• We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:
• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create inno

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