Executive Assistant & Special Projects Manager

Responsibilities

• Executive Support to the ELT
• Provide high-level administrative support across ELT members, including calendar management, scheduling, and prioritization of time
• Coordinate and prepare materials for key meetings (ELT, Board, Special Committee, cross-functional leadership forums)
• Manage inbound requests and communications, ensuring alignment with enterprise priorities
• Draft, edit, and refine executive communications on behalf of ELT members
• Coordinate complex travel, logistics, and executive-level engagements
• Operating Cadence & Alignment
• Own and drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP)
• Ensure alignment across functions on priorities, deliverables, and timelines
• Track key initiatives and follow-ups, holding teams accountable to commitments
• Support development of executive-level materials (dashboards, one-pagers, board updates)
• Special Projects & Strategic Initiatives
• Lead and execute cross-functional projects on behalf of the ELT (e.g., organizational transformation, cost optimization, retail performance initiatives)
• Build and manage project plans, timelines, and stakeholder communication
• Identify risks, surface insights, and drive solutions in partnership with functional leaders
• Act as a force multiplier to accelerate execution of priority initiatives
• Communication & Stakeholder Management
• Serve as a central coordination point across ELT members and their teams
• Ensure clear, concise, and timely communication of decisions, priorities, and updates
• Support alignment between enterprise functions and state-level teams
• Maintain a high level of professionalism and confidentiality across all interactions
• EXPERIENCE AND SKILLS YOU'LL BRING
• Required
• Age 21 or over
• High School Diploma or equivalent
• Valid Government-Issued Photo ID
• 5-10+ years of experience in executive support, consulting, business operations, or project management
• Experience supporting multiple senior executives or leadership teams in a fast-paced environment
• Strong business acumen with the ability to understand financial and operational drivers
• Exceptional organizational and time management skills with strong attention to detail
• Proven ability to manage competing priorities and execute with speed and precision
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools
• Experience in highly regulated industries (e.g., cannabis, healthcare, CPG) is a plus
• LEADERSHIP ATTRIBUTES
• Proactive & Solutions-Oriented: Anticipates needs and drives outcomes
• Highly Discreet: Trusted with sensitive and confidential information
• Structured & Organized: Brings clarity to complex, fast-moving environments
• Strong Communicator: Effective across all levels of the organization
• Execution-Focused: Drives accountability and results across teams
• PHYSICAL REQUIREMENTS
• Abili

Benefits

Additional Information

Schedule Requirements: Typical business hours Monday through Friday with availability to work on the weekends per needs of the business. Location: Remote in the Tampa, FL area. Everyone is welcome here. Each of us is unique, and that's what makes us amazing. We believe in inclusiveness and celebrating each person's individuality, because there's power in bringing people with different points of view and life experiences together. That's why we provide equal employment opportunities (EEO). All applicants are considered regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, or sexual orientation. So, bring yourself and your best ideas; when we feel safe and comfortable being ourselves, there's no limit to what we can achieve. IN A NUTSHELL... This is a high-impact, hybrid role supporting the Executive Leadership Team (ELT) at Parallel. As an Executive Assistant & Special Projects Manager to the Executive Leadership Team (ELT), you will combine executive-level administrative support with strategic project management to drive alignment, operating rigor, and execution across the enterprise. The ideal candidate acts as a central connector across the ELT-enabling prioritization, driving operating cadence, and ensuring key initiatives move forward with clarity and accountability. This role requires strong business acumen, exceptional organization, and the ability to operate seamlessly between tactical execution and strategic support. Parallel is one of the multi-state cannabis companies, owning and operating in three markets; Florida (Surterra Wellness), Massachusetts (NETA), and Texas (Goodblend). If you enjoy companies that are growing, moving fast, and constantly challenging themselves to achieve more, then Parallel is for you. We work hard, lean on each other, and are passionate about a pretty ambitious vision ... pioneering a new paradigm of what well-being can be for all people, everywhere. For more information, visit www.liveparallel.com .

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at Live Parallel? Share your experience