Operations & Marketing Admin Executive

About the role

Job Scope / Key Responsibilities 1. EDM, Design & Marketing Support Design visually compelling and brand-aligned EDMs, promotional banners, and marketing collateral for corporate health screening projects. Coordinate directly with sales in-charge and/or corporate clients on EDM content, layout, timelines, and branding approvals. Monitor and analyze EDM performance metrics to optimize future campaigns. 2. Administrative & Project Documentation Maintain precise, up-to-date records of all corporate screening projects, timelines, and deliverables. Ensure proper digital filing and organization of operational templates, approved designs, and client contracts. 3. Data Management & Reporting Assist the operations team in generating comprehensive corporate reports, including data summaries, screening statistics, and participation insights. Ensure strict data accuracy and absolute confidentiality across all reports in alignment with PDPA regulations. 4. Client & Home Screening Support Serve as a reliable point of contact, responding efficiently to client's queries via email and phone. Support the logistics, scheduling, and operational follow-up for home screening assignment. 5. Compliance & Quality Control Proofread and quality-check all written and visual communications . Follow established Standard Operating Procedures (SOPs) for secure data handling and clinical documentation to safeguard patient and corporate privacy. Job Requirements / Qualifications - Advert only Education & Experience Minimum Qualifications: Diploma in Business Administration, Marketing, Graphic Design, Communications, or a related field. Design Track Record: Proven experience in graphic design or visual communications, with a strong eye for typography, layout, and corporate branding. Technical Proficiency Design Tools: Hands-on experience with design software. Office Productivity: Highly proficient in Microsoft Office. AI Literacy: Familiarity with leveraging AI tools to accelerate workflow efficiency. Soft Skills & Core Competencies Dual-Capability: A unique ability to balance creative marketing tasks with structured, logistical operational workflows. Meticulousness: High attention to detail for data accuracy. Communication: Good written and verbal communication skills for professional client-facing interactions. Industry Knowledge: Prior exposure to healthcare, clinical, or wellness operations is highly advantageous.

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