Administrative Support Assistant

About the role

The primary purpose of the position is organizing, processing, developing, managing, disseminating information, and performing administrative support duties within the Deputy Associate Chief of Staff for Education office and serve as the coordinator for New Employee Orientation training activities. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/09/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Perform administrative and clerical work in support of the office. Operation of reproduction equipment, typing, record keeping, and filing procedures. Use office software and hardware to create spreadsheets, compile reports, data processing, correspondences and other documents. Working knowledge of Microsoft Office programs. Coordinate staff hiring, employment requirements, scheduling, and arrange coverage options. Monitor and report time and attendance to ensure employees are paid in a timely manner. Communicate office functions and requirements. Receive and screen all incoming phone calls routing call to the appropriate person. Provide customer service to visitors, patients and their families, staff, employees and service officers. Manages and provides budget support functions: Compiles, gathers, and maintains financial data and initiates purchasing for equipment and other supply needs. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Preferred Experience: NEO Coordination TMS Administration Computer Skills

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