HR & Admin Executive

About the role

HR & Admin Assistant Job Responsibilities 1. Human Resource Administration Assist in work pass application, renewal, and documentation preparation. Maintain and update employee records, leave records, and HR documentation. Coordinate staff training courses, certifications, and examination arrangements. Assist in probation and annual appraisal documentation follow-up. Prepare monthly HR reports and KPI data compilation. Monitor and update staff attendance and work schedules. Prepare HR memos, staff announcements, and internal communications. 2. Administrative & Office Coordination Arrange flight bookings, hotel reservations, transport, visas, and Singapore Arrival Cards for staff, customers, suppliers, and overseas visitors. Coordinate company events, festive activities, and gift arrangements. Arrange flower stands, corporate gifts, refreshments, and meeting support. Support exhibition preparation, including catalogue arrangement, packing, and logistics coordination. Handle filing, scanning, document control, and office administrative support. 3. Vendor & Procurement Coordination Source quotations from vendors and suppliers for comparison. Follow up on purchase requests, service renewals, and maintenance schedules. Coordinate with vendors for office maintenance, servicing, and project arrangements. Prepare supporting documents for management approval. Assist in insurance renewal quotation comparison and documentation preparation. 4. Compliance & Documentation Support Assist in preparing supporting documents for ISO, BizSafe, audits, and government grant submissions. Maintain records for training, certifications, insurance, and compliance-related documentation. Coordinate servicing schedules for fire extinguishers, hosereels, air-conditioning, elevator maintenance, and office facilities. Maintain and monitor company first aid box and emergency supplies. 5. General Operations Support Coordinate courier arrangements and logistics support when required. Assist departments with administrative and operational coordination. Perform any other ad-hoc duties assigned by management.

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