Philanthropy Coordinator Prospect Research/Dev Full Time Days

Responsibilities

• Provide administrative support, including data analysis and reporting, membership rosters and list management;
• Communicate (both verbally and in writing) with a wide range of donors, departments, employees, vendors, physicians, board members and volunteers; and serve as a liaison on behalf of NMF to foster strong donor and working relationships;
• Utilize database to document and support fundraising initiatives and activities of the team;
• Serve as team's database power user owning and accessing the data as part of assigned duties or in fulfillment of assigned roles or functions within philanthropy. This includes following policies and reporting concerns related to data management and protection;
• Research and develop internal and external communications including presentations, speaking points, correspondence and other written materials;
• Administer and track expenses; master the NMHC administrative systems including adhering to department and company financial policies; creating purchase orders and check requests; and processing invoices for payment against purchase order or general expense reimbursement;
• Provide essential support functions including calendar management support for the department leadership; facilitate and schedule meetings; book meeting rooms; arrange for catering; confirm attendance; and support in preparation and distribution of materials as necessary;
• Manage telephone operations; answer, screen, and direct telephone calls;
• Perform office management tasks including ordering and organizing office supplies; logistical coordination for office initiatives and events; assisting with building management requests; serving as a point person for administrative and operational needs of the relevant office location;
• Maintain procedure manuals; ensure appropriate communication to staff of changes in procedures;
• Participate in professional development opportunities to continuously strengthen leadership capabilities;
• Represent and provide support for NMF at appropriate events related to donor cultivation, stewardship and fundraising activities. This includes interactions with various levels of donors and constituents, both internally and externally;
• Respond to unanticipated complex issues and manages critical and confidential information;
• Utilize meaningful metrics to assess outcomes and achieve goals;
• Exemplify the NMHC values of patients first, integrity, excellence and teamwork;
• Perform other duties as assigned.
• Addendum 1 - Philanthropy Coordinator, Prospect Research & Development Responsibilities
• Prospect Research, Prospect Management, and Support
• Research identified prospects to establish estimated gift capacity and provide context of prospects
• Manage information and moves management requests; set request priorities and deadlines and work with multiple stakeholders to identify their needs and ensure best practices in prospect research and development
• Provide support for front-line colleagues within the CRM and other integrated/aligned fundraising tools, subscriptions, and services
• Assist NMF staff in use of CRM for basic queries and data entry with the goal of enabling all staff members to become self-sufficient, while maintaining high quality and security standards
• Coordinate new user setup and training
• Assist with routine data audits and necessary clean-up for quality control
• Work with the Prospect Research & Development team to manage the quality of portfolios, prospect pipeline, prospect research, and prospect management
• Manage purchase orders and check request process for PR&D department
• Calendar coordination as necessary
• Data Delivery
• Research identified prospects to establish estimate

Benefits

Additional Information

The Philanthropy Coordinator reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. The Philanthropy Coordinator performs a critical support role on Northwestern Memorial Foundation's (NMF) fundraising team. They are responsible for working with NMF philanthropy associates, managers, directors, vice presidents and other NMF team members to coordinate activities and initiatives, completing projects as assigned. NMF raises funds to support the health system's strategic goals to deliver exceptional care and experience, advance and extend medical science and knowledge and enhance people, culture and resources through: (1) raising planned, principal and major gifts, (2) cultivating and stewarding donors, and (3) fostering a culture of philanthropy at NMHC.

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