Project Supply Chain Officer

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With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories! Employee Contract Type: Local - Fixed Term Employee (Fixed Term) Job Description: To effectively handle supply chain activities in line with WVI Nepal's procedures in order to timely implement WVIN's programs/projects in the most effective and efficient manner and achieve targeted child well-being outcomes. The position will be based in Bardibas (Madhesh Province). This is a one-year fixed-term position. JOB RESPONSIBILITIES Planning Lead procurement planning, developing sourcing strategies for the project. Advise and seek approval of internal customers of modifications from original requests. Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities. Identify alternative supply sources for materials / services not under contract Work with Logistics to ensure safe delivery and receipt of ordered materials Resolve conflicts with deliveries and suppliers. Strategic Sourcing Identifying viable alternatives and facilitating access to the 'best value for money' for assigned GWS. Ensure the grants procurement requirement before the procurement execution. Execute the market assessment and supplier pre-qualification process as per the set guidelines based on the guidelines set for the assigned categories. Lead the RFQ/RFP process, including baselines & price survey methodologies as per the approved framework for the assigned categories. Lead negotiations for the assigned categories Identifying viable alternatives and facilitating access to the 'best value for money' for assigned GWS. Ensure the grant procurement requirement before the procurement execution. Execute the market assessment and supplier pre-qualification process as per the set guidelines based on the guidelines set for the assigned categories. Lead the RFQ/RFP process, including baselines & price survey methodologies as per the approved framework for the assigned categories. Lead negotiations for the assigned categories Assist to increase cost saving through healthy negotiation and ensure effective and efficient services and flexibility Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision-making process. (Quotation registration form, sealed bids, sample verification report, etc.) Develop a commodity catalogue for relevant categories/sub-categories Supplier Contract and Relationship Management Accurately complete the master data management form (or contract/supplier register) utilizing the supply chain (SCAI) system. Monitor and complete contract close-out, renewal, or retender, as appropriate for the assigned commodities. Ensure that contractual conditions and performance indicators are understood by the suppliers. Identify and resolve or escalate contract-related issues both internally and externally. Analyze supplier performance based on customer feedback information & other sources and coordinate with the supplier for improvement. Maintain the supplier's intimacy without compromising the ethics and value of WVIN. Ensure supply chain risk and create awareness of anti-fraud and corruption among the suppliers by vendor orientation and due-diligence process. Procurement Execution Lead the sourcing process from PR to GRN and analyze the spending quality of each category. Follow procurement policies and guidelines in supplier award decisions under the applicable threshold. Manage PO Change requests, pricing revisions, order cancellation and invoice discrepancies by coordinating with Requesters, budget owners, and Suppliers Ensure standard sourcing event execution (PR-PO-GRN-Invoices) and submit for the payments to finance on time. Reconciles processed work by verifying entries and comparing system reports to balances; Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered. Ensure a zero-tolerance policy in fraud and corruption in sourcing three steps (pre-bid, during bid, and post-bid). Flag and report immediately any suspicious activities regarding fraud and corruption. Process, Procedure and Policy Conduct all procurement-related tasks as per the approved procurement policies, processes, and guidelines. Prepare comparison sheets and share relevant information with PC for their review and prepare necessary documentation. Advice management regarding any challenge / risks / impractical guidelines Collect customer feedback relating to the policies, processes, and guidelines and report to NO management for improvements or changes. Control and Compliance Conduct supplier pre

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