Administrative Assistant II, Medical - Ophthalmology

Responsibilities

• Acting in a moderately independent manner to maintain written and/or electronic appointment schedule/calendar for various levels of personnel;
• Utilizing knowledge of medical terminology and moderately advanced functions to provide word processing/typing services to facilitate the production of moderately complex documents/materials for assigned personnel
• Drawing upon knowledge of medical terminology and senior secretarial experience to provide efficient and effective reception responsibilities
• Organizing, modifying, and maintaining confidential electronic/paper filing/retrieval methods, systems and/or formats
• Arranging small to mid-size formal and informal meetings/events
• Performing moderately complex billing and budgetary functions for multiple cost centers;
• Providing functional supervision and leadership to lower classified clerical positions
• Ensuring efficient operation of the office, within scope of authority
• Performing other related clerical support activities
• Performing cross-functional duties, as assigned or requested
• Performing other duties consistent with the job classification, as required.
• Completion of Secondary School or recognized equivalent
• Completion of a recognized post-secondary office/medical administration program at the certificate level or equivalent
• Two (2) years related administrative support experience
• Experience working with EPIC EMR for managing referrals, appointment scheduling, and standard clinical operations is preferred
• Experience working with online survey and research database tools such as REDCap is an asset
• Previous on-the-job computer/word-processing in a Microsoft Office environment is preferred
• Experience working in a health care environment is an asset
• Fluency in a second language is considered an asset (e.g., French)
• Knowledge of medical terminology is an asset
• Excellent organizational and time management skills
• Excellent interpersonal, verbal and written communication skills
• Able to operate effectively in an interdisciplinary team
• Why join UHN?
• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/ )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
• Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.
• All applications must be submitted before the posting close date.
• UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.
• Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.
• UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment p

Benefits

Additional Information

Union: Non-Union Number of Vacancies: 1 New or Replacement role: Replacement Site: Toronto Western Hospital Department: Krembil Brain Institute - Ophthalmology Reports to: Physician Hours: 37.5 hours per week Salary: $25.56 - $31.95 per hour Shifts: 8-4/9-5 Monday - Friday Status: Permanent Full-time Closing Date: June 15, 2026 Job Summary The MEDICAL ADMINISTRATIVE ASSISTANT II exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide secretarial and clerical services, in support of medical/professional personnel Do you have a passion for healthcare and want to contribute to a high-impact clinical care setting? Are you someone who wants to help improve patient access to care, work directly with patients and a dynamic clinical team? Then this is an excellent opportunity to join UHN's Krembil Brain Institute, Department of Ophthalmology team! We are seeking a MEDICAL ADMINISTRATIVE ASSISTANT II who will support the Department of Ophthalmology clinical operations. The ideal candidate has the following qualities: Organized and detail-oriented Proactive problem-solver Collaborative team player Strong, customer service-oriented communication skills and Has a fundamental knowledge of medical terminology and health system navigation

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