Personal Assistant

About the role

IMC Group Asia is a entertainment company with satellite offices in Chengdu, Osaka, Hong Kong, Singapore, Kuala Lumpur and Bangkok. Headquartered in Singapore, the group's expertise lies in live show production, creative development, concert and event management such as One Love Asia Festivals, A-Mei ASMeiR Concert and Stefanie Sun Aut Nihilo Concert 2025. Our entities synergise across platforms to create top-notch services for the artistes and corporations we work with while providing world-class live experiences for their fans. Role Overview Reporting directly to the CEO, this role provides executive, administrative and coordination support to ensure the CEO is able to effectively manage the companies under his charge. The Personal Assistant will serve as a key liaison between the CEO, internal teams, artistes, partners and external stakeholders, while ensuring that the CEO's instructions and information are communicated clearly and executed efficiently. This position requires a highly organised, proactive and dependable individual who is able to manage multiple priorities, maintain strict confidentiality and thrive in a fast-paced entertainment environment.

Responsibilities

• Manage the CEO's calendar, including scheduling meetings, travel arrangements and daily priorities.
• Provide timely and prompt responses to the CEO's requests, communications and operational matters
• Act as the primary point of contact between the CEO and internal/external stakeholders
• Ensure instructions, updates and directives from the CEO are effectively communicated and followed through
• Attend meetings with or on behalf of the CEO, prepare agendas, record and circulate accurate meeting minutes, and track follow-up action items
• Prepare meeting materials, reports, presentations and correspondence as required
• Coordinate senior management meetings and company discussions
• Support company projects, concerts, events and business operations when required
• Provide administrative and personal support to the CEO including travel, scheduling and logistics matters
• Maintain strict confidentiality in handling all professional and personal matters of the CEO
• Provide support to group or affiliated companies where necessary
• Undertake additional duties as assigned from time to time

Requirements

• Diploma or equivalent qualification
• Minimum 3-4 years of experience in executive or personal assistant support, preferably in fast-paced industries
• Strong organisational, communication and multitasking abilities
• Proficient in Microsoft Office and communication tools
• Ability to work independently while managing multiple priorities
• High level of professionalism, initiative, discretion and attention to detail
• Flexible to accommodate business needs, including irregular working hours when required

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