Contracts Administrator

Responsibilities

• 🤝 Collaborate: Maintain good working relationships
• 📑 Produce TO Responses: Create DSA Task Order responses and supporting documents (Estimates, Org Charts, Risk Registers).
• Accountabilities
• 📋 Follow Policies: Comply with policies and procedures.
• 📂 Accurate Info: Ensure accurate information for Portfolio Managers and team members.
• 📁 Organized Filing: Correctly file information within project folders.
• 💡 Continuous Improvement: Contribute ideas and improvements.
• Key Tasks
• 🎤 Present TO Responses: Present at DSA Governance reviews.
• ✅ Manage Actions: Handle governance review actions until TO approval.
• 💲 Cost Estimates: Produce task cost estimates for contracts.
• 📝 Scope Compliance: Ensure estimates meet Task Order Request requirements.
• 📜 NEC3 Contract Management: Use CEMAR.
• 🗂️ Complete Schedules: Finish TCIF Contract Schedule 5 and JV Response Schedule 6.
• 📈 Track Performance: Monitor TCIF Contracts.
• 📁 Document Management: File and manage estimates and documents.
• 📢 Raise/Respond to EWNs: Handle Early Warning Notices.
• 📊 Generate Reports: Create Replicon Reports as needed.
• 🤝 Interface : Communicate with SL team members (PM, SPEM, PEM, etc.).
• 🦺 Safety Participation: Engage in safety initiatives.
• 📃 Improve Documentation: Help improve TCIF contract management documents.
• 📚 Training: Undertake necessary training.
• 📦 Supply Chain Quotes: Obtain quotations and update Purchase Orders.
• 💵 Invoice Review: Approve supply chain invoices.
• 📅 Monthly Reports: Prepare and attend monthly project and review meetings.
• 📊 Forecasts: Prepare person hour forecasts and EAC on PO value.
• 📈 Cost Interface: Main interface with Cost Engineer.
• 🚨 Escalation: Escalate matters to Portfolio Manager, Programme Manager, and Business Manager.
• 🚀 Fast-Paced Projects: Experience working in a fast-paced project environment.
• 📜 NEC3 Contracts: Familiar with working under NEC3 contracts.
• 📋 Procedures: Experience with Project Control Procedures.
• 🛠️ CEMAR Knowledge: Good working knowledge of CEMAR.
• 🗂️ Organized & Communicative: Strong organizational and communication skills.
• 👷 Junior PM/QS Roles: Previous experience in junior project manager roles or QS roles.
• Security clearance:
• Due to the nature of work to be undertaken applicants will be required to meet certain residency criteria in order to attain a minimum level of UK security clearance if not already security cleared to a minimum SC level.

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