Administrative Assistant

About the role

Alamo NEX Construction, LLC is a part of the Ferrovial Group in Texas. In 2021, the Texas Department of Transportation (TxDOT) selected Alamo NEX Construction, LLC, a joint venture between Ferrovial Construction Texas, LLC and DBW, LLC (both Ferrovial Group subsidiaries), to complete the Interstate 35 (I-35) NEX Central Project. This project is a $1.5 billion Texas Design-Build (DB) project through the cities of San Antonio, Live Oak, Selma, and Schertz that will consist of non-tolled improvements along I-35, I-140, and Loop 1604. The proposed improvements will include the addition of elevated managed lanes to I-35, addition of 4 connector bridges at the I-35/I-410 North interchange, addition of 4 connector bridges at the I-35/Loop 1604 interchange, and widening of Loop 1604 in Bexar and Guadalupe Counties. Job Description: Job Description: Administrative Assistant Pay Range Commensurate with Industry Experience Schedule Typically Monday through Friday and additional days as needed Administrative Assistant Position Summary : The position of a dministrative assistant will provide reception and administrative organization , logistic and general support to the Administrative and Financial department . Responsibilities may include any task related to reception, office management, accounts receivable, accounts payable, ticket collection, invoice reconciliation, data entry, or other administrative accounting duties.

Responsibilities

• Answer/direct calls, e-mails and other inquiries.
• Greet visitors and make introductions to employees.
• Prepare, send, receive and distribute mail and other parcels.
• Maintain company electronic calendar to schedule and reserve meeting space and equipment as required .
• Communicate various information including announcements and memorandums and help schedule /coordinate events.
• Coordinate with the g eneral s ervices suppliers like the fleet , t elephone, and e nergy companies.
• Track, order, and maintain inventory of office supplies and equipment , including inventory relevant to the reception and waiting areas.
• Maintain the reception, waiting areas, meeting rooms, and breakrooms so they are orderly, neat, and tidy.
• Organize the booking for hotel , flight , car , and all the necessary logistics for current and new employees or visitors.
• Organize various files, folders, and other information both physically and electronically.
• Review, reconcile and enter the invoices and inventory in applicable accounting systems.
• Collect/receive invoices, tickets, receipts, and other documentation.
• Prepare reports at various intervals and frequencies showing departmental or project accounting metrics.
• Communicate with vendors, suppliers, subcontractors, and other entities to provide information and answer questions related to accounting activities.
• Other duties
• Minimum Requirements
• Minimum of t wo ( 2 ) years of experience in similar administrative positions.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Effective organization skills.
• Exp osure to accounting software(s). E - Cubits , Insite , Document Locator , etc. is a plus .
• Bilingual English/Spanish preferred

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