Shipping Specialist (Singapore)

Responsibilities

• Handling daily shipping operations, including inbound/outbound/offshore shipments and local deliveries
• Setting up project shipping and delivery plans by liaising with project managers, purchasing team with understanding of project schedules
• Arranging shipping/deliveries to meet project schedules
• Arranging freight bidding to ensure competitiveness by working with purchasing team
• Working with suppliers to ensure goods are ready for pick-up as scheduled and getting the necessary information for bookings with forwarders
• Tracking all the shipments, deliveries, and updating shipping schedules in system
• Preparing the necessary shipping documents to ensure timely customs clearance Ensure correct quotes and billings from forwarders/couriers by cross-checking invoices
• Evaluating forwarders regularly by monitoring their performance and reviewing their quotation
• Working closely with Site Managers to ensure cargos are delivered to site as scheduled
• Working with Finance to assist with Goods Receiving in system
• Ensure filing system is updated with all the shipping documents and quotations from forwarders
• Preparing shipments tracking report if required by customers or Project Managers
• Replying to email enquiries from Project Managers, Site Managers, customers, suppliers and forwarders promptly
• Preparing reports on global shipping situation regularly
• Proactively identify and assess potential shipping risks prior to shipment arrangements, including geopolitical issues, seasonal constraints, and logistics disruptions, and continuously track shipping situations and market trends to mitigate impact
• Support demand forecasting activities by providing timely and accurate shipping insights, capacity constraints, and lead‑time trends to improve planning accuracy and supply continuity.

Requirements

• Required Skills & Competencies
• Strong knowledge of import/export regulations and customs clearance processes across multiple countries
• Strong proficiency in shipping documentation (e.g., Bill of Lading, Commercial Invoice, Packing List, Certificate of Origin)
• Good knowledge of Incoterms and their practical application in global shipments
• Knowledge of trade compliance requirements and documentation audit standards is advantageous
• Ability to handle complex or urgent shipments under tight deadlines in a fast-paced, project environment
• Basic commercial awareness, including cost control and freight cost optimization
• Good negotiation skills when dealing with logistics vendors (e.g., freight forwarders, shipping lines, couriers) are advantageous
• Strong analytical and problem-solving skills with a data-driven approach
• Data analysis and reporting skills (e.g., shipment tracking, KPI monitoring, cost analysis) are advantageous
• Good time management and strong organisational skills, with attention to detail in documentation and reporting
• Strong verbal and written communication skills; fluency in spoken and written
• Excellent interpersonal skills with a positive, proactive, and supportive attitude
• Strong team player with the ability to collaborate across functions to resolve issues
• Ability to work under pressure and effectively manage multiple priorities and deadlines
• Experience Desired:
• Ability to work independently to resolve issues arising from late deliveries or customer complaints
• Minimum 3 - 5 years of relevant experience in project-based shipping/logistics

Benefits

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at DEMATIC PTE. LTD.? Share your experience