Company Secretarial Administrator - Real Assets Fund Services

About the role

Reports to Client Relationship Manager The purpose of this position is to carry out day-to-day company secretarial administration to a portfolio of corporate and fund structures within the Real Assets Corporate Services team.

Responsibilities

• Assist with all aspects of corporate governance matters, including client on-boarding, maintaining internal systems and databases, company secretarial matters including board meetings and filings with local registries and responding to day-to-day client correspondence
• Assist with all aspects of the company secretarial administration on a range of entities across various corporate structures, including companies, trusts, limited partnerships and limited liability partnerships
• Assist with all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine matters
• Maintain accurate records for all entities administered including contact information, shareholder details and processing all changes thereon
• Incorporation / dissolution of companies / partnerships, annual and other ad hoc filings with local registries
• Initiate the collection CDD on shareholders via Aztec Verify for new clients / investors
• Tasks could include liaison with notary offices, government offices, tax authorities, banks and the Trade Register (as applicable)
• Working with Aztec centres of excellence inline with Aztec working practice ensuring excellence client delivery
• Build and maintain strong working relationships with internal and external clients, colleagues and other business contacts
• Undertake routine and office clerical tasks where necessary
• Skills, knowledge, expertise:
• Previous financial services experience desirable
• Legal degree desirable and / or commencement of Corporate Governance Institute UK (CGi / ICSA) qualifications (Aztec Academy support available for continuance of studies)
• Computer literacy skills
• Good attention to detail
• Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
• Very good organisation and time management
• Ability to take the initiative
• Flexible and practical approach to work

Benefits

Additional Information

At Aztec, we provide talented and dynamic individuals with the opportunity to build a rewarding career. We're an ambitious company, committed to building long-term partnerships with our clients and delivering operational excellence at every stage of their fund's lifecycle. Our culture is what makes us a standout place to work. Our people are at the heart of our business: putting clients first; delivering service excellence; working as one team; building lasting connections and embodying our values and purpose. Join our journey and discover what makes us the bright alternative.

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