Fleet Fuel and Maintenance Officer

Responsibilities

• Provide technical support and guidance to UNHCR operations on fleet, fuel, and vehicle maintenance management.
• Contribute to the development, update, and dissemination of global standards, tools, and procedures related to fleet management, preventive and curative maintenance, and fuel management, leveraging overall efficiency across the organisation.
• Actively form the capacity across operations, ensuring that staff assigned to fleet management in operations are well versed in implementing and complying with defined standards.
• Analyse fleet performance data to identify trends, inefficiencies, and opportunities for cost savings and operational improvements.
• Support the development and implementation of fleet replacement plans within the AoR, considering operational needs and sustainability objectives.
• Support the implementation of fleet strategies to establish an optimal, safe and reliable fleet of vehicles addressing global needs for passenger and cargo road transportation.
• Support the implementation and continuous improvement of preventive maintenance and repair processes for UNHCR vehicles.
• Assess technical capacity, maintain relevant records and analyse performance and expenditure related to servicing and repairs of light, heavy, and armoured vehicles owned by UNHCR across both commercial and non-commercial maintenance facilities.
• Support the development of relevant contacts and build constructive relations with UN agencies, Aid and Development entities, and commercial entities to foster cooperation within the AoR.
• Collaborate with the HQ Procurement Services, addressing the Assets and Fleet Management Section (AFMS) needs.
• Analyse vendor performance focusing on product and delivery.
• Analyse global maintenance and repair data, identify anomalies, and provide actionable recommendations to enhance control over fleet management in operations.
• Contribute to the design and roll out fuel monitoring frameworks, including fuel consumption benchmarks, tracking tools, and reporting templates for use across field operations.
• Analyse global fuel consumption data, identify anomalies, and provide actionable recommendations to enhance control over fuel management in the organisation.
• Support country operations with technical advice on fuel supply arrangements, bulk storage systems, and prefeed modalities.
• Contribute to the design and delivery of training programmes, workshops, and e-learning content on fuel management, vehicle maintenance, and fleet management best practices for UNHCR staff and implementing partners.
• Compile and analyse statistical information, identify trends, develop key performance indicators within the AoR. Support monitoring the quality and accuracy of related data in relevant business systems.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Requirements

• Years of Experience / Degree Level
• For P3 - 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree
• Field(s) of Education
• Automotive Engineering; Logistics; Supply chain; Fleet management; or other relevant field.
• Certificates and/or Licenses
• Project Management Certification (PRINCE 2, PMP)
• Automotive or H

Additional Information

Please note that this vacancy is only open to eligible staff members who have been individually notified of their eligibility to apply for positions advertised in the Accelerated Posting Compendium. Deadline for Applications June 12, 2026 Hardship Level H (no hardship) Family Type Family Residential location (if applicable) Grade PR3 Staff Member / Affiliate Type Professional Reason Regular > Regular Assignment Target Start Date 2026-07-01 Standard Job Description Fleet Fuel and Maintenance Officer Organizational Setting and Work Relationships The Fleet, Fuel and Maintenance Officer contributes to activities related to fleet, fuel, and vehicle maintenance in the Area of Responsibility (AoR), ensuring compliance with UNHCR rules and procedures, cost-effectiveness, efficiency, and professionalism in respective facets of fleet management. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

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