Secretary

Responsibilities

• Executive & Administrative Support
• Manage the CEO's daily calendar, appointments, and travel arrangements to ensure effective time management and prioritisation.
• Screen, prioritise, and manage incoming communications, including emails, calls, and requests requiring the CEO's attention.
• Coordinate cross-departmental schedules and act as a liaison between the CEO and senior leadership teams.
• Prepare and format presentation slides for the CEO's meetings, briefings, and external engagements.
• Project, Festive event and Relationship Management
• Plan, coordinate, and execute events, and special projects as assigned by the CEO.
• Oversee end-to-end event logistics, including vendor coordination and on-site execution to ensure smooth delivery.
• Support corporate social responsibility (CSR), public relations, and strategic partnership initiatives.
• Representation & Communication
• Serve as a trusted representative of the CEO at meetings, conferences, and networking engagements when required.
• Uphold the image, professionalism, and standards of the CEO's office in all interactions.
• Administrative Coordination (Malaysia & Documentation)
• Receive and review documents from Johor Bahru (JB) operations, including matters related to Chang Cheng Mee Wah.
• Vet and review JB agreements and coordinate execution for CEO approval and signature
• Personal Administrative Support (CEO)
• Assist with the CEO's personal tax matters, including consolidation, verification, and reconciliation of income-related documents.
• Manage CEO vehicle-related administrative matters, including road tax renewal and insurance.
• Support personal documentation matters, including passport and re-entry permit applications and renewals.
• Logistics & Coordination
• Coordinate prayer-related arrangements, including preparation of logistics and necessary support.
• Arrange travel and accommodation logistics, including hotel bookings in Malaysia.
• Coordinate dinner arrangements, including reservations and payment processing (e.g. fund transfer handling).
• Confidentiality & Coordination
• Handle sensitive and confidential information with the highest level of discretion and integrity.
• Anticipate the CEO's needs and proactively manage priorities to ensure seamless execution of responsibilities.

Requirements

• Bachelor's degree in business administration, or related field preferred.
• Strong organizational, coordination, and communication skills.
• Excellent interpersonal skills with the ability to interact effectively with executives and partners.
• Proven ability to handle multiple tasks and work under pressure in a fast-pace denvironment.
• High degree of integrity, discretion, and professionalism.
• Flexibility to work extended hours and attend events as needed.
• 首席执行官秘书岗位说明
• 首席执行官秘书主要负责为首席执行官（CEO）提供高层级的行政、组织及支持工作。作为关键成员之一，该职位需在内部及外部事务中专业地代表CEO形象，妥善处理敏感及机密信息，并协助各类企业及项目相关事务。
• 主要职责
• 一、行政与高管支持
• 管理CEO的日常行程、会议安排及差旅安排，确保时间管理与优先事项的有效性。
• 过滤、优先处理各类来往沟通，包括邮件、电话及各类需CEO关注的请求。
• 协调跨部门会议安排，并作为CEO与高层管理团队之间的联络窗口。
• 为CEO会议、汇报及对外活动准备及整理演示文稿（PPT）。
• 二、项目、节庆活动及关系管理
• 根据CEO指示，策划、协调及执行各类活动及专项项目。
• 负责活动的全流程执行，包括供应商协调及现场执行，确保活动顺利进行。
• 支持企业社会责任（CSR）、公共关系及战略合作相关项目。
• 三、对外代表与沟通
• 在需要时代表CEO出席会议、会议活动及商务社交场合。
• 在所有对内及对外交流中，维护CEO办公室的专业形象与标准。
• 四、行政协调（马来西亚及文件管理）
• 接收及审核来自新山（JB）运营的文件，包括与长城美华（Chang Cheng Mee Wah）相关事务。
• 审核JB协议文件，并协调执行以供CEO批准及签署。
• 五、CEO个人行政支持
• 协助处理CEO个人税务事务，包括收入文件的整理、核对及汇总。
• 管理CEO车辆相关行政事务，包括路税更新及保险事宜。
• 协助个人证件事务，包括护照及再入境许可的申请与更新。
• 六、后勤与协调工作
• 协调祈福相关安排，包括准备相关后勤及支持工作。
• 安排马来西亚的差旅及住宿，包括酒店预订。
• 协调餐饮安排，包括订餐及付款处理（如转账等）。
• 七、保密与协调
• 以高度谨慎及职业操守处理所有敏感及机密信息。
• 主动预判CEO需求，提前协调并管理优先事项，确保各项工作顺畅执行。
• 任职要求
• 优先考虑拥有工商管理或相关专业学士学位。
• 具备优秀的组织、协调及沟通能力。
• 良好的人际沟通能力，能有效与高层管理人员及合作伙伴互动。
• 能在快节奏环境下同时处理多项任务，并具备抗压能力。
• 具有高度诚信、保密意识及专业精神。
• 可灵活配合加班及出席相关活动。

Additional Information

The secretary to the CEO provides high-level administrative, organizational, and support to the Chief Executive Officer. As a key member, the Secretary will represent the CEO professionally in both internal and external engagements, manage sensitive and confidential information, and assist in various corporate and project-related initiatives.

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