Office Manager

About the role

We are a globally established specialty material distribution company headquartered in USA, with ambitions to grow rapidly across Aisa and international markets. As we develop a new facility in Singapore, we are looking for a sharp, hands-on Office Manager to support the company in driving operational excellence from the ground up within our Singapore office. --- This is a high-impact, hands-on role that spans office administration, human resources, vendor coordination, stakeholder liaison, and basic financial reporting. You will be the operational backbone of the office - keeping things running smoothly, anticipating needs before they arise and solving problems independently. In an SME manufacturing environment, no two days are alike, and we need someone who thrives in that dynamic environment. ---

Responsibilities

• Administration & Office Management
• Oversee day-to-day office operations, facilities coordination, and vendor management
• Develop and maintain office SOPs, filing systems, and administrative workflows
• Coordinate with government agencies, building management, and service providers
• Track and follow-up on action items, deadlines and deliverables across multiple workstreams
• Handle procurement of office supplies and manage contracts with vendors
• HR & People Operations
• Manage end-to-end recruitment administration (job postings, scheduling, offer letters)
• Handle onboarding and offboarding processes for all staff
• Maintain employee records and ensure compliance with MOM regulations and Employment Act requirements
• Administer payroll inputs, CPF submissions, and leave management
• Finance & Reporting
• Prepare and maintain basic financial records including accounts payable/receivable tracking
• Process invoices, expense claims, and staff reimbursements
• Assist in monthly financial reporting and cash flow monitoring
• Liaise with external accountants and auditors for statutory compliance
• Support the GM with budget tracking and cost management
• ---

Requirements

• Experience in office management, executive administration, or operations, ideally covering HR and finance functions
• Understanding of Singapore employment legislation, CPF, and MOM requirements
• Hands-on experience with basic bookkeeping or accounts administration
• Strong organisational skills with meticulous attention to detail and the skill to juggle multiple priorities
• Excellent written and verbal communication skills in English; proficiency in Mandarin is a plus
• Comfortable navigating ambiguity in a newly set-up operations where local processes are still being built
• Prior experience with cross-border operations or experience in an industrial, maufacturing environment is a plus
• ---
• THE IDEAL CANDIDATE
• You are someone who gets things done quietly and effectively. You are resourceful - when you hit a wall, you find another way. You take ownership of your work, communicate proactively and understand that in an early-stage company, rolling up your sleeve is part of the job.

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