Secretary (OA)

About the role

This position serves as the Executive Secretary of the Office of the Assistant Director for the VA Central California Health Care System in Fresno, CA. They are the principal clerical and administrative support position to the Office of the Assistant Director and are responsible for carrying out and coordinating all the clerical and day-to-day administrative support activities for the service. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/09/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07. For a GS-07 position you must have served 52 weeks at the GS-06.The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. NOTE: Must type 40 words per minute. GS-7 Minimum Grade Requirements: You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Communicates effectively, both orally and in writing. Experience reviewing incoming and outgoing correspondence, ensuring proper format and correct grammatical content. Returns inadequate submissions and advises author of inadequacies for corrections. Experience screening and referring telephone calls and visitors. Experience working in an office setting utilizing administrative practices and procedures. Skill in use of automated data processing equipment and the software associated for maintaining calendars, word processing, data processing (charts, graphs, illustrations etc.), PowerPoint presentations, etc.. GS-8 Minimum Grade Requirements: You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience working in an office setting utilizing advanced administrative practices and procedures. Communicates effectively, both orally and in writing, to effect necessary changes and carry out program objectives. Experience screening telephone calls and visitors to the office, referring to staff members and forwarding to the supervisor only those calls or visitors requiring that person's attention. Experience reading all incoming correspondence and determining proper action. Reviewing outgoing correspondence and reports prepared, ensuring proper format, mathematical correctness, correct grammatical content, and ascertaining that all necessary coordination of facts has been completed and is in accordance with established policy. Returns inadequate submissions and advises author of inadequacies for corrections. Experience handling requests for information and resolving problems, meeting and dealing with all levels of government, private sector and/or the public. Maintains a suspense log or tracking system for all recurring/nonrecurring reports to assure that replies are submitted within established time frames. Advanced skill in use of automated data processing equipment and the software associated for maintaining calendars, word processing, data processing (charts, graphs, illustrations etc.), PowerPoint presentations, etc. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

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