Senior Departmental Assistant, Technology

About the role

Creative Artists Agency (CAA) is the world's leading entertainment and sports agency, with offices in Los Angeles, New York, Nashville, London and Beijing. Founded in 1975, CAA represents many of the most successful professionals working in film, television, music, theatre, video games, sport, and digital content, and provides a range of strategic marketing and consulting services to corporate clients. We are looking for a proactive, detail oriented Assistant to join our team supporting up to five technology executives. This is a hybrid New York based role manages the overall operations for high-volume desks and must be comfortable working with individuals in a variety of roles both within and outside of the Agency.

Responsibilities

• Performs administrative and office support activities for Executives, including reconciling PCard expenses monthly
• Route incoming calls to the appropriate personnel
• Booking travel
• Proactively manages calendar, sets up and manages meetings and all logistics
• Manages the expenses process
• Receiving and directing visitors
• Maintain department and vacation/sick calendar and contact lists
• Ensures deliverables are error free and on time
• Other duties assigned as needed

Requirements

• 7+ years of general office experience; Reception experience a plus
• Strong Microsoft Office, specifically Word, Excel and PowerPoint
• Professional & proactive demeanor and superior organizational skills
• Must possess the ability to pay close attention to detail
• Must possess strong organizational and communication skills
• Able to work in a fast-paced and team-oriented department
• Must be resourceful and possess good judgment
• Ability to properly and discreetly handle sensitive and confidential information
• Bachelor's Degree preferred
• Location
• This role is hybrid, based out of the NY office.
• Compensation: The base hourly rate for this position is in the range of $38.00 - $44 .00. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.
• Please provide complete and legible information. An incomplete application may affect your consideration for employment.
• The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.
• The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

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Additional Information

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