Receptionist

Requirements

• 1-3 years of office or receptionist experience
• Excellent telephone etiquette and professional demeanor
• Professional appearance and strong customer-service orientation
• Fully bilingual in English and French
• Strong computer skills, particularly Microsoft Office
• Fast learner with the ability to adapt to new systems and procedures
• Excellent written and verbal communication skills
• Strong interpersonal skills and ability to work well with colleagues and clients
• Highly organized, with strong attention to detail and ability to multitask
• Ability to take initiative, prioritize workload, and work autonomously
• Solution-oriented with good problem-solving skills
• Consent to credit and criminal background checks
• Availability to work fully on-site from our offices
• Working hours 9:00 am to 5:00 pm (1 hour lunch).
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• Résumé du poste
• Responsabilités principales
• Répondre aux appels entrants, les filtrer et les acheminer de façon appropriée; prendre des messages précis et détaillés
• Maintenir une atmosphère professionnelle et accueillante à la réception
• Accueillir les visiteurs et répondre à leurs besoins
• Planifier, coordonner et tenir à jour un registre des réunions pour deux salles de conférence
• Recevoir, trier et distribuer le courrier entrant
• Préparer le courrier sortant, y compris l'affranchissement des enveloppes et le dépôt au courrier
• Recueillir, assembler et envoyer les relevés mensuels aux clients
• Préparer les envois mensuels et trimestriels à l'aide de la fonction Publipostage de Microsoft
• Effectuer des recherches de base sur Internet et imprimer certains rapports sur demande
• Numériser et préparer les chèques pour dépôt
• Assurer le suivi et le rapprochement des dépôts
• Réserver et gérer les services de messagerie/courrier ainsi que collaborer avec la gestion de l'immeuble au besoin
• Commander et gérer les fournitures de bureau et la papeterie
• Travailler avec Microsoft Office et les logiciels internes de l'entreprise
• 1 à 3 ans d'expérience en administration de bureau ou à titre de réceptionniste
• Excellente étiquette téléphonique et attitude profess

Benefits

Additional Information

Position Summary We are seeking a professional, reliable, and service-oriented Receptionist to be the first point of contact for our firm. The successful candidate is a team player known for resourcefulness, discretion, strong organizational skills, and ability to work independently while meeting deadlines. This role is ideal for someone who takes pride in maintaining a professional office environment and enjoys contributing to the smooth day-to-day operations. Primary Responsibilities Answer, screen, and appropriately forward incoming calls; take accurate and detailed messages Maintain a professional, welcoming atmosphere at the reception area Greet and attend to visitors Schedule, coordinate, and maintain a log of meetings for two conference rooms Receive, sort, and distribute incoming mail Prepare outgoing mail, including stamping envelopes and mailbox delivery Collect, collate, and mail monthly client statements Prepare monthly and quarterly mailings using Microsoft Mail Merge Conduct basic internet research and print selected reports as requested Scan and prepare cheques for deposit Monitor and reconcile deposits Book and manage courier services and liaise with building management as required Order and manage office stationery and supplies Work with Microsoft Office and in-house software

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